Program/project Coordinator

3 weeks ago

Sydney Central Business District, Australia Peoplebank Full time

Location:
- Sydney CBD- Job Type:
- Contract- Posted:
- about 1 month ago- Contact:
- Lizbeth Delos Reyes- Discipline:
- General IT
- Reference:
- 253748**Initial 6 Month contract + Likely Extensions**

**Enterprise sized environment**

**End to end project**

**The Role**

An experienced Project/ Program coordinator to work closely with multiple project manager across a large program of work

**Key Responsibilities**
- Provide high level administrative support to the Program and executive level assistance and support to the Portfolio Coordinator as required.
- Coordinate and track project activities or initiatives as required and troubleshoot generally complex problems to ensure projects and initiatives remain on schedule.
- Coordinate, prepare and contribute to project reports, business cases and proposals as appropriate.
- Manage meetings on behalf of the Program, including preparing agendas, conference room bookings, minute taking and distribution.
- Facilitate program reporting to ensure accurate and timely portfolio reporting.
- Coordinate program communications by providing input for regular Portfolio team updates for the ABC.
- Work collaboratively within a team environment and contribute significantly to team planning and discussions to support the delivery of team objectives.
- Coordinate financial and budgetary processes as required for the Program.
- Process supply requisitions, orders, contracts, and requests for tender/quotes.
- Prepare and arrange timely payment of accounts and reconcile invoices.
- Monitor Program charges and ensure all incorrect charges are journaled appropriately.
- Prepare regular budget forecasts, reports and summaries as required.

**Key Skills and Experience**
- Excellent verbal and written communication skills
- A willingness to work within a cross-skilled team, where people are often wearing multiple hats to help the team deliver the project/program
- Ability to work autonomously and show initiative to help in areas where it is seen to be needed
- Ability to work and communicate with a diverse range of stakeholders from the project team, management, business, and IT.
- Diversity and inclusion are strongly supported at Peoplebank. People of all nationalities, gender identities, and cultural backgrounds, including Aboriginal and Torres Strait Islander Peoples, are encouraged to apply._

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