Regional Admin Officer

3 weeks ago

Morwell, Australia IXOM Full time

Morwell, VIC, AU, 3840- PermanentThe name IXOM may be new to you (it’s only a few years old) but as an organisation we’ve been around for over a century. We now have more than 1,100 employees across 10 countries, so far.

IXOM is a market leader in water treatment and chemical distribution in Australia and New Zealand, with an increasing presence throughout South East Asia and North America.

Every day, we provide solutions to a range of industries including dairy, water, and food & beverage.

Chances are, we are already part of your everyday life, in some way or another.

This is an exciting time to join our business as we move towards a sustainable, successful, and promising future.

**Your role**

Due to an internal promotion, we are searching for a Regional Admin Officer to provide admin support to our Australian Manufacturing sites for a 12 month contract. You will be working with a strong leader as a mentor, within a supportive and collaborative work environment.

As an Admin Officer at Ixom, no two days are the same. With interesting and varied challenges, projects and priorities to meet, you will find yourself immersed in a hands on and fast paced position. You will act as the main interface between our manufacturing site, suppliers, and customers.

**Your responsibilities**
- Provide general administration support for the sites such as site archiving and filing, organising meetings and catering requirements, stationary and various office duties
- Effectively liaise with both internal and external parties to create SAP purchase orders, processing of invoices and monthly reconciliation through GR/IR Reporting.
- Support the site purchasing of Raw Materials in SAP including liaising with Product Managers for pricing and logistics, Enter Batch Sheets., Manage delivery due list / create delivery dockets, Daily production scheduling.
- Maintain site databases including Sharepoint and DMS as required. Collate and load environmental management system data into Velocity for our sites on a monthly basis
- Deal with new and current vendors. Creating new vendor and managing current vendor requirements in the VMD (Vendor Management Database.
- Support major accounts with their individual requirements to provide customer satisfaction
- Organise off-site training for site personnel in the Operations team
- Maintain and manage the Learning Management System (LMS) database for our regional manufacturing sites. Compile training monthly KPI's
- Identify and resolve any purchasing/processing inconsistencies identified by the Accounts Payable team

**Your skills & experience**
- Exposure to a manufacturing environment within chemicals, dairy, food or pharmaceutical will be highly regarded.
- Office Administration or accounting experience within a similar environment will be advantageous.
- SAP ERP knowledge required, along with experience using the full Microsoft Office suite
- Ability to work autonomously.
- Experience in a fast-paced environment and flexibility to juggle multiple tasks and priorities.
- Strong interpersonal and communication skills, with the ability to work with people at all levels.

**Your benefits at IXOM**

For a start, you’ll work for a large successful global organisation, where you’ll not only earn a competitive salary, you’ll have access to an Employee Assistance Program, a Recognition Program, and a range of health and benefits discounts. You’ll be provided with ongoing learning and development to meet your professional needs. You’ll be supported by an accessible leadership team who are driven by a solid values platform that underpins who we are and how we operate.

What’s more, you’ll find yourself working with a flexible, diverse, and inclusive workforce.

We celebrate and nurture our people. We’re focused on embracing change.

There is no better time to join us.

**Your next step**

Please note that you must have full working rights to apply.

We are a 2024 Circle Back Initiative Employer - we commit to respond to every applicant.

**About Our Process**

At Ixom we are committed to employing individuals who align with our values and meet the requirements of the role. As part of the recruitment process, there are a number of checks which may be conducted to demonstrate applicants suitability for a role including police / criminal background checks, medical, drug and alcohol testing, and reference checks.

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