Executive Assistant, Homes Victoria

3 weeks ago

Melbourne, Australia Homes Victoria Full time

Location: Melbourne | CBD

Job type: Full time / Fixed Term till 31 December 2025

Organisation: Homes Victoria

**Salary**: $72,751 - $88,336

Occupation: Administration/Secretarial

Reference: VG/DFFH/HV/376522A

The Department of Families, Fairness and Housing (DFFH) works hard to create equal opportunities for all Victorians to live a safe, respected and valued life.

Our areas of focus are child protection, housing, disability, the prevention of family violence, multicultural affairs, LGBTQI+ equality, veterans, women and youth. The work we do benefits thousands of Victorians, particularly those who are disadvantaged and vulnerable.

We work in a variety of community-based settings, including people's homes, residential facilities and secure settings across metropolitan, rural and regional Victoria.

If you’re having any trouble viewing this ad and would like it or any attachments in an accessible format (such as large print), please don’t hesitate to get in touch with the contact person listed on the ad.

**THE ROLE**

**Are you**:

- Client focused and able to effectively communicate authoritative advice and negotiate outcomes direct with clients?
- Strong in analytical thinking and comfortable dealing with high levels of complexity?
- A team player who works well with others in pursuit of team goals, collaborates, and shares information, with excellent communication skills.
- Open to new ideas; show initiative; proactive and self-starting; seizes opportunities and acts upon them?

The Executive Assistant works closely with both Directors to ensure a wide range of tasks and competing priorities are organised and achieved in a professional and consistent manner.

The Executive Assistant role will provide high level executive and administrative support to ensure the smooth and efficient management of day-to-day operations including inbox and diary management, supporting the delivery of corporate activities such and assisting with recruitment and document management for both Directors.

**ACCOUNTABILITIES INCLUDE**

1. Provide a range of effective executive support functions, including accurately managing the office's events diary; providing quality support to committees, working groups and meetings, including progress reports on outstanding matters; and preparing reports, briefs, and correspondence.

2. Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.

3. Answer queries, provide timely advice, undertake follow up action as required.

**Please open the position description to read more.**

**VACCINATION REQUIREMENTS POLICY**

The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's **COVID-19 Vaccination requirements policy**(Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Please read in full prior to applying.

**HOW TO APPLY**

Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria.
Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

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