Personal Assistant

4 weeks ago

Brisbane, Australia Virgin Australia Full time

**Work type**:
Full Time

**Location**:
Brisbane

**Job type**:
Administration

**Applications close**:
**Personal Assistant**:
**Personal Assistant**
**Full-time**
**Brisbane**

Hello. We’re Virgin Australia. And we’re back (in a big way).

We’re the airline that’s always done things a little different. Our way. The Virgin way. For us, flying is so much more than simply taking off and landing (although we understand that is quite important). It’s about going the extra mile, in the air and on the ground, to create authentic experiences that put our guests firmly at the heart of everything we do.

**What you’ll be doing**:
You will provide administrative and personal support to our General Managers across our Strategy and Transformation Division and Commercial Division, to maximise productivity. You will implement and manage the systems and processes required to meet day to day objectives.

**Additionally, you will be responsible for**:

- Meticulous diary management for both business and personal meetings and appointments
- Coordinate meetings, including scheduling and booking of meeting rooms and managing responses to invites. You will ensure correct attendees are invited and that key attendees have responded.
- Coordinate the flow of communication and information to teams
- Manage travel and accommodation requirements for the leadership team as required and organise travel needs for clients/guests as required
- Process accounts and prepare expense claims, including raising purchase orders and reconciling invoices
- Prepare and distribute agendas and minutes of a variety of team meetings and other leadership meetings, including following up on action items.
- Organise meetings and other major events including team social gatherings
- Assist in drafting Board materials, business cases, changes to policy, presentation and other materials. For Board meetings, you will ensure that all contributors from your remit submit to the Executive Team on time.

**You’ll be great in this role if you have**:

- Demonstrated experience in personal or executive assistance, or a challenging administrative role
- Exceptional time management and organisational skills, demonstrating a high attention to detail
- Prior experience working within a fast paced environment with constant change
- Established experience building relationships with key internal and external stakeholders
- Strong proficient MS office skills
- Effective verbal and written communication skills
- Experience with heavy diary management
- A very proactive nature, you will look for things to do and you will make suggestions to improve processes. You will plan calendars in advanced.

**What you will get from us**

We’re committed to looking after you, with some of the best benefits and conditions in the industry - including (but not limited to):

- Heavily discounted air travel for you and your loved ones (including $1000 worth of travel credits per year)
- Flexible working arrangements (including work hours and work from home)
- Discounts on travel insurance, car hire, accommodation and experiences worldwide
- Discounted Virgin Australia Lounge membership
- Hospitality, retail, technology, beauty services and wellness discounts
- Wellness support, including the _betterme_ digital wellbeing platform
- A comprehensive Employee Assistance Program, which offers confidential coaching and support from qualified professionals for all aspects of life - physical, mental, social and financial
- Dress for Your Day - enjoy the freedom to wear whatever is appropriate for the type of work you do and the day you have ahead of you

**Equality rules**

**COVID-19**

At the Virgin Australia Group, the safety and security of our people, guests and operations come first. Always. That’s why we’ve put together a comprehensive ‘Mandatory COVID-19 Vaccination Policy’. In a nutshell, to work with us, you’ll need to comply with our (and the airport’s) rules and regulations. And be fully vaxxed.

**Ready to apply?**

We’re ready to hear from you.

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