Office Manager/ Legal Secretary/ Administration

3 weeks ago

Milton, Australia Parmac Property Group Full time

**About The Role**

**The Organisation**

Parmac Property Group is a Brisbane-based property development group which adheres to a highly successful development and investment strategy, which is undertaken via clear and concise delivery criteria. The portfolio of Parmac projects over its 25-year lifespan is testament to that strategy.

**Job Tasks and Responsibilities**
- Provide general administrative and clerical support to the directors (including personal and business-related matters) and all staff including travel and diary management, dictation of documents and correspondence, file management, safe custody, online searches, drafting correspondence, reviewing and amending documents, collating documents, scanning, filing and archiving.
- Professional reception including managing and screening telephone calls and greeting clients, suppliers and visitors to the company and processing and directing mail and incoming packages and deliveries.
- Ordering and taking stock of office supplies, equipment and amenities.
- Preparation of reports, materials and presentations for meetings, taking minutes, maintaining electronic files and meeting communications.
- Assist the directors by ensuring the smooth operation of the office in the areas of information technology and marketing.
- Focusing on continuous improvement and simplification by reviewing administrative practices and implementing new ideas, techniques and continued improvement of the firm’s current precedents and internal processes.
- Assist with communicating and managing external service providers (including law firms and other relevant consultants) and government authorities.
- Assist with due diligence enquiries associated with the sale and purchase of properties and liaising with parties throughout transactions including solicitors and mortgagees.

**Skills and Experience**
- Minimum five (5) years’ administrative experience.
- Strong skills in using Microsoft Office 365 including Word, Excel, Outlook and PowerPoint are essential.
- High level of verbal and written communication skills.
- Self-motivated and able to work independently.
- Shows initiative, is proactive and able to adapt to various work situations.
- Possess good time management and organisational skills and specific attention to detail.

**What We Offer**

**Job Types**: Full-time, Permanent

Pay: $65,000.00 - $70,000.00 per year

Schedule:

- 8 hour shift

Work Location: In person

Expected Start Date: 20/05/2024

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