Office Manager

1 month ago

Brisbane, Australia Emesent Full time

**Our Mission to be Bold and Impactful**
- **_Join a fun and results driven business, you'll see all our amazing tech and might even fly a drone _**:

- **_Help facilitate a fun and inclusive environment_**:

- **_Work in an exciting and fast place organization
- **

**How you contribute**

**Here’s what we need**:

- Lead a successful office management function that supports Emesent’s culture and operational needs
- Work with the operations, leadership and people teams to understand business requirements and ensure streamlined coordination of daily operations as they relate to office management.
- Provide project coordination support for cross-functional operations projects
- Manage all aspects of office maintenance, cleaning, lease and utilities, and work with the Head of Operations to deliver facilities projects
- Assist Emesent staff with all office administration, facilities and vehicle related queries and resolve these in a timely manner.
- Oversee office equipment and furniture requirements, ordering and installation
- Maintain levels of supplies so that we “don’t run out” including office supplies, stationery, staff amenities, kitchen supplies, coffee, uniforms and PPE
- Provide catering and logistics management for internal functions including board, team and all hands events
- Contribute substantially to business process improvement and ISO audit processes
- Lead Emesent’s WH&S function and monitor and maintain all safety and emergency training and procedures across all locations to ensure compliance with relevant policies
- Ensure there is appropriate First Aid and Fire Warden representation across all Emesent sites and ensure these staff are appropriately trained.
- Maintain trusted relationships with suppliers, customers and colleagues
- Coordinate staff headshots
- Manage incoming calls, mail and receptionist duties
- Create and update office management records ensuring accuracy and validity of information

**How you’ll succeed**:

- A keen interest in making cross functional projects, office functions and facilities management run smoothly and efficiently
- Experience as an effective office manager or in another relevant administrative role is an advantage
- Working knowledge of office and safety equipment and needs
- Demonstrated knowledge of health and safety requirements and implementation
- Thorough understanding of office management and maintenance procedures
- An aptitude for problem-solving
- Willing and able to work at both Milton and Wacol office locations
- Excellent written and verbal communication skills
- Excellent organisational and time management skills
- Willingness to undertake training to broaden expertise if required

**The added perks**:

- Get a competitive remuneration package including superannuation.
- Participate in our employee share option scheme (Equity).
- Work alongside a friendly and passionate team on cutting edge technology - _We know that our success and growth is a result of our motivated and inspiring teams._
- Take up our genuine learning and development opportunities.
- Settle into our great work environment and facilities.
- Chill out and enjoy our loaded kitchen facilities with games, snacks, drinks, and coffee machine provided.
- Work in comfort with a casual dress code.
- Utilise our secure bike storage and shower facilities offered on-site.

**Who Are We?**
- Emesent has built a reputation as the key leader in automating data collection in challenging environments. Our award-winning technology, Hovermap, utilises innovative hardware, advanced algorithms and machine learning to automate collection and analysis of the physical world. Customers are able to acquire data in GPS-denied environments gaining insights that were not possible before. Our rapidly growing customer base are in the fields of mining, infrastructure and survey & mapping.
- Starting from a humble vision in Brisbane, Australia, with deep connections to Australia's globally recognised CSIRO, Emesent has made an emerging name for itself across the Globe and is successfully becoming a world leader in this unique industry of autonomous technology
- At Emesent we pride ourselves on the way our people operate, we embrace diversity and equal opportunity, and are committed to building a team that represents a variety of backgrounds.
- Our global talents are a cut above the rest who are at the top of their game, thriving in a collaborative environment. The work culture here is inclusive with the perfect balance of delivering results and pushing the boundaries all whilst having a little fun

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