Project Administrator

2 weeks ago

Adelaide Region SA, Australia Contingent Roles at Santos Full time

**Work onsite with one of Australia’s leading energy pioneers**:

- **06-month assignment, working full-time office hours**:

- ** Adelaide CBD location**

**About Santos**

Santos is a leading independent producer of oil and gas committed to ever-cleaner energy and fuels production. With operations across Australia, Papua New Guinea, Timor-Leste and North America, Santos has been supplying reliable and affordable energy for over 65 years.

**About the Assignment**

As a Chandler Macleod employee, on assignment with Santos, you will assist the Project Manager and Project Engineers, as well as provide support to their broader teams.

You will relieve the admin burden from the Managers and other team members through proactive and effective administration management. And you will collaborate to continually identify efficiencies for improved systems and procedures that contribute to the business objectives, culture, and values.

Day to day responsibilities include, but are not limited to, the following:

- Manage calendars and set appointments/meetings for Managers and team members
- Gather background materials/information/documentation in preparation of meetings
- Prepare meeting rooms for videoconferencing and other IT/tech requirements
- Support data collation and formatting of draft presentations and documents
- Manage the weekly Emergency Response Plan updates and stakeholder distribution
- Assist with requisition management for new staff/contractor hiring
- Coordinate office/desk space requirements for team members and new hires, with consideration for COVID standards and policies
- Manage mobilizations and demobilizations of new team members to site/s, including flights, accommodation, and uniforms/PPE
- Manage invoice and expense processing and payments
- Maintain financial, timesheet and expense data in associated systems
- Maintain Department filing systems (hard copy and electronic) with appropriate security and version control
- Proactively advise team members on any changes that may impact them
- Help plan and execute events such as team offsites
- Assist with ad hoc special projects at the directive of the Managers and team members
- Drive Santos values within the Department through positive Culture and Engagement

**About you**
- Strong administrator with experience from within large commercial organization/s
- Excellent planning, organizational and time management skills
- Impeccable written and verbal communication skills
- Warm, collaborative, and proactive style
- Flexible ‘can-do’ attitude
- Resilience and the ability to engage with people at all levels
- Comfortable working autonomously and within a team environment
- Demonstrated discretion and confidentiality, managing highly sensitive information
- Advanced MS Office, particularly PowerPoint, Word, Excel and SharePoint
- Comfortable working across, and moving between, multiple technology platforms

**How to Apply**
- To be considered for this assignment you must have current work rights in Australia (i.e., Australian citizenship, permanent residency, or eligible working visa)._
- We comply with all relevant State, Territory and International Covid-19 laws and health orders, including but not limited to vaccinations, safe travel, and declarations of health. We acknowledge that these laws and health orders will vary and may change over time. We encourage all applicants to check and consider the impact of the relevant laws and health orders on your availability for this assignment and work location._

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