Office Admin Assistant

3 weeks ago

Sydney, Australia Northrop Consulting Engineers Full time

Admin / Secretarial / Office Support Administration Sydney Permanent / Full Time

28/4/2023
- Permanent, full-time role with a flexible approach to the way we work
- Join a national engineering consultancy | Sydney or Paramatta location
- Fun and inclusive company culture

**The Company**
Northrop Consulting Engineers is an employee owned, multi-discipline consultancy that has been established for over 45 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ over 500+ staff across ten offices in NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

**About the role**:
This position is available immediately and will be in a permanent full-time capacity.

**Day to day responsibilities include**:

- Set up and maintenance of project records in accordance with contract requirements
- Update and maintain WIP spreadsheet to facilitate Project Teams in accurate forecasting
- Prepare and issue a high volume of monthly progress claims, including liaising with clients and coordinating with Project Teams to ensure compliance with contract requirements
- Assist with collections by resolving client requests and queries, and conducting investigations and reconciliations on project account
- Month-End close processes, ensuring project financials are correct and align with forecasted amounts
- Support Project Teams in managing and understanding the financial performance of their projects
- Contribute to the continuous development and improvement of Project Accounts processes

**What we are looking for**
- Intermediate to Advanced Excel skills (e.g. proficient with pivot tables, VLOOKUP, IF functions, basic macros, conditional formatting)
- Strong problem solving and analytical skills with a proven ability to trouble-shoot
- Highly organised with time management skills and the ability to multi-task
- Process driven with a high level of attention to detail and accurate data entry skills
- Highly effective interpersonal skills and a demonstrated ability to communicate with team members, stakeholders and clients
- Work effectively to meet deadlines, both independently and as part of a close team
- excellent verbal and written communication skills
- Demonstrate professionalism and objectivity in all work matters
- Maintains discretion and confidentiality
- Construction industry experience or experience in a similar role is highly desirable

**What does working at Northrop look like?**
At Northrop we are proud of our family feel and collaborative working environment. We are a people business and by joining Northrop you’ll be able to build and foster meaningful relationships with your colleagues, clients, and the community. Northrop believes that our employees are fundamental to the culture and success of the company.

Our people enjoy working for us because we offer a challenging, diverse but rewarding work environment. We believe in developing our people by offering mentoring, coaching, and supporting your journey to realise potential. You’ll be empowered to learn and develop to find your area of passion. At Northrop we understand that the key to success is our people. Together we are creating a workplace that offers career development, employee benefits and values an inclusive culture.

We are also proud to have signed Australian Engineers Declare a Climate and Biodiversity Emergency declaration, giving you the opportunity to respond to the challenge. Northrop is committed to embedding climate action into our projects and all aspects of our operations

**Benefits**:

- We practice flexible hybrid working and are open to discussions about what that means for you
- Benchmarked salary package with annual salary reviews
- Flexible working hours
- Paid parental leave (primary carer, maternity and partner leave)
- Salary income protection insurance
- We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc.
- Respectful, supportive and collaborative culture
- We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones

**How to apply?**
**Apply**
- tab

We practice flexible working, whether that be a hybrid way of working, WFH and office. We are open to discuss what that might mean to you.

If you need more information regarding this opportunity, please contact our Talent Acquisition Manager Lewis Crosbie
**.**

Northrop is an equal opportunity employer.

**No agencies please. Applications are sought from direct applicants only

  • Admin Assistant

    4 weeks ago

    Sydney, Australia ACRWORLD Full time

    Admin Assistant - Immediate start - Short term contract - Document focused role including scanning and filing - Major player in Civil Infrastructure **Admin Assistant - North Sydney - Civil Infrastructure - 3 week contract** **The Company** Our client are a leader in the Australian Civil Infrastructure industry with vast experience in roads and...

  • Admin Assistant

    2 weeks ago

    Sydney, Australia Perigon Group Full time

    Leading fund administrator seeking an outstanding Admin Assistant to perform a diverse scope of tasks, including Junior EA duties.  Permanent Opportunity CBD based - WFH flexibility $75-80k + super This organisation is a leading fund administration. They are a market leading provider of technology-enabled administration solutions, continually...

  • Admin Assistant

    4 weeks ago

    Sydney, Australia Study and Work Full time

    **Responsibilities**: - Manage the reception area and staff to ensure effective communication both internally and externally - Assist in filing of paperwork, word document formatting, editing documents, organizing travel and accommodation for any staff - Provide office guests with a hospitable experience - Creating SharePoint pages/sites and maintaining...

  • Admin Assistant

    7 days ago

    Sydney, Australia Mayday Recruitment Full time

    MAYDAY Recruitment is searching for an ambitious and self-driven professional looking to kick start their career in the corporate world. Work for a highly reputable and top-ranking Accountancy firm. Join a supportive team that will provide full training and provide support to the daily operations of the office and team of PA's. **What's in it for you?** -...

  • Admin Assistant

    6 days ago

    Sydney, Australia Charterhouse Full time

    **Admin Assistant** - **Pay rate: $40 per hour + super**: - **Immediate start - 3 month contract**: - **Location: Hay, NSW, 2711** Our client, a NSW Government Agency is seeking an experienced administration assistant for a temporary contract. **Key accountabilities**: - Administrative services to support the needs of the team/unit - Respond to multiple...

  • Office/admin Assistant

    4 weeks ago

    Sydney, Australia Construction Cleaning Full time

    We provide premium quality construction cleaning to Australia’s top-tier building companies. Over the last 24 years, we've worked on a variety of major and high-profile projects across NSW, spanning all sectors. Some of our projects include hotels, high-rise residential & commercial towers, hospitals, universities, shopping centres, major sporting...

  • Admin Assistant

    4 weeks ago

    Sydney, Australia Indigeco Full time

    $350 Per day + Super - Government Role - Start after Christmas Job Title: Admin Assistant Location: Singleton (on-site) Start Date: 8 January 2024 End Date: 6 Months (Possibility of extension) Hours of work: 40 Hours per week **Primary purpose of the role**: Plan, organise, direct, control and coordinate the overall administration of organisations,...

  • Admin Assistant

    6 days ago

    Sydney, Australia Osborne Richardson Australia Full time

    **Salary**: $35-$40 per hour **Location**: NSW - Sydney **Ref**: AdmnAssistant **Description**: Osborne Richardson are delighted to offer a 2 month opportunity as an Admin Assistant with City of Sydney.

  • Finance Admin Officer

    4 weeks ago

    Sydney, Australia FourQuarters Full time

    Our client is a very well known NFP organisation based in St Leonards looking for a Finance Admin Officer to join the team on an immediate start. Initially, this role will be a 12 month Fixed Term Contract working full time hours, with flexibility to WFH 50% of the time! **The Role** - Responsible for calculating payments for a portfolio of customers; -...

  • Admin Assistant

    6 days ago

    Sydney, Australia Meat & Livestock Australia Full time

    Posted: 06/04/2023 Closing Date: 05/05/2023 **Job Type**: Permanent - Full Time Location: North Sydney (Hybrid working) Job Category: Administration and Office **About the Role** **Key Responsibilities**: - Provide support to project managers in day-to-day activities - Create and maintain spreadsheets, databases, and reports - Ensure contracts are...

  • Assistant Manager

    4 weeks ago

    Sydney, Australia Foot Locker Corporate Services, Inc. Full time

    Overview: - The following is an exciting opportunity to join the Central Customer Experience Team, supporting Store and Head Office initiatives for all stores in the NSW GEO in the _ **_INSTORE_** **_ ROLE ‘CX Admin’_**: - ._ **_This role will also fulfill the duties of the Assistant Store Manager position._** Hungry for the next challenge and...

  • Junior Production Admin Assistant

    4 weeks ago

    Sydney, Australia Industrie Full time

    **Junior Production Admin Assistant** INDUSTRIE is one of Australia's most entrepreneurial, fresh and dynamic retailers who specialise in producing distinctly masculine and highly detailed clothing at an affordable price. Established in 1999, this iconic Australian menswear and Kidswear brand boasts a comprehensive range of quality shirting, chinos, denim,...

  • Disability Service Officer

    4 weeks ago

    Sydney, Australia admin@caringapproach.com.au Full time

    **Caring Approach** is a fast growing, vibrant, supportive and caring organisation. We provide tailored in home support, community care and accommodation for the elderly and people with both physical and intellectual disabilities across Sydney & Canberra. We are seeking caring and professional individuals to become part of the Caring Approach team to...

  • Junior Admin Person

    4 weeks ago

    Sydney, Australia The Staffing Group Full time

    **Junior Admin Person** **Legal World** **Waitara, Sydney NSW** **Data Entry & Word Processing (Administration & Office Support)** **Full time** **About the role** The successful applicant will be able to handle answer phones, deal with administrative matters and assist lawyers for our conveyancing law firm. We will train you as required **What we are...

  • Office Admin Trippas White Group

    4 weeks ago

    Sydney, Australia Trippas White Group Full time

    **Could this be your next role?** We are looking for an Office Admin to support the CEO and our Head Office team. This is a full-time position and will be based in our Sydney office. We are looking for an Office Admin to coordinate the general office activity, reception and provide strong support to the CEO. This role offers variety and is very much suited...

  • Marketing and Admin Coordinator

    6 days ago

    Sydney, Australia P3 Recruitment Full time

    Dynamic, fun, fast paced business - Great team culture - Hybrid work arrangement P3 Recruitment is a dynamic recruitment agency that specialises in the exciting real estate and property industry and we are one of the best-known recruiters in our sector. We are a passionate group of people who love what we do and we have a very loyal client base who love...

  • Marketing and Admin Coordinator

    6 days ago

    Sydney, Australia P3 Recruitment Full time

    Dynamic, fun, fast paced business - Great team culture - Hybrid work arrangement P3 Recruitment is a dynamic recruitment agency that specialises in the exciting real estate and property industry and we are one of the best-known recruiters in our sector. We are a passionate group of people who love what we do and we have a very loyal client base who love...

  • Admin/operations Assistant

    4 weeks ago

    Sydney, Australia Construction Cleaning Full time

    **The Company** We are the leading construction cleaning service provider to Australia’s top tier building companies. Our track record of delivering premium quality construction cleaning over the last 24 years, has seen us work on some of the largest and high-profile projects across NSW. Our work spans across commercial, residential, industrial, retail,...

  • Admin/accounts Clerk

    6 days ago

    Sydney, Australia SUMITOMO (SHI) HANSEN AUSTRALIA PTY LTD Full time

    **Job Summary**: Completed or completing accounting qualification Teamwork oriented Own vehicle and transport Self-motivating and willing to take ownership Sumitomo (Shi) Hansen Australia Pty Ltd are seeking an Admin/Accounts Clerk for their Glendenning office which is in the City of Blacktown in Western Sydney. **COMPANY PROFILE** Sumitomo Drive...

  • Office Admin

    4 weeks ago

    Sydney, Australia Perigon Group Full time

    Part-time opportunity - Monday and Thursday mornings - CBD-location - $30-35 per hour + super Seeking a part-time Office Admin to perform a wide-range of administrative duties. - Part-time opportunity - Monday and Thursday mornings - CBD-location - $30-35 per hour + super **The Role**: - Monitor office expenditures, manage inventory, and track...