Admin/operations Assistant

2 weeks ago

Sydney, Australia Construction Cleaning Full time

**The Company**

We are the leading construction cleaning service provider to Australia’s top tier building companies.

Our track record of delivering premium quality construction cleaning over the last 24 years, has seen us work on some of the largest and high-profile projects across NSW.

Our work spans across commercial, residential, industrial, retail, health & aged care, hospitality, hotels, education, sporting facilities and government & defence.

**The Opportunity**

We’re offering an exciting opportunity for an experienced Admin/Operations Assistant to join our team and work on some amazing projects. You will have construction industry experience and understand how the industry operates.

You will be a highly organised individual who shows initiative, drive, self-motivation and attention to detail, to ensure that our team and projects operate efficiently and smoothly day-to-day.

This is a diverse role with a focus on supporting the office team & operational requirements of the business with responsibility for general administration, rostering, recruitment, marketing, communications and responding to client needs. This hands-on support role has alot of variety with a large proportion being office-based work with site visits when required.

We’re a high performing, results driven and innovative team that strives for excellence in everything we do. We’re looking for that special team player with loads of energy to share our passion in a fast paced, collaborative and supportive environment.

**The Role**

Your responsibilities will include:

- Daily staff allocating and rostering
- Coordinate project and staff induction requirements
- Manage allocating system and prepare time & attendance reports for payroll
- Manage the recruitment process with staff onboarding/offboarding
- Liaison with site staff and clients for job requirements
- Coordinate company training & presentations
- Prepare project safety documents and other admin
- Maintain database/spreadsheets for all projects
- Coordinate and take minutes of team meetings
- Maintain office environment, kitchen & cleanliness, ordering supplies
- Answering office phone, directing calls, greeting visitors, receiving deliveries
- Implement initiatives and processes to improve service & quality control
- Maintain staff records & data on various online systems
- Prepare reports for the management team
- General administration and team support

**About You**

To be successful in this role, you will have;
- 2-3 years’ experience in a similar role within the construction industry
- Strong English skills - written & verbal
- Strong IT skills in Microsoft Office 365
- Grasps new systems easily and is able to create & work within processes
- Takes ownership of tasks and is proactive & deadline-driven
- Highly organised with attention to detail
- Ability to multi-task and prioritise a changing workload
- Ability to work well with various people, including listening well and communicating clearly
- Must be upbeat, flexible, adaptable and a quick learner
- Problem-solving skills - finding & offering the best solutions
- Embraces a team attitude and always be willing to help out
- Self-motivated, strong work ethic, committed, honest and friendly

Please note - Only short listed applicants will be contacted.

**Salary**: From $60,000.00 per year

Schedule:

- Weekend availability

Application Question(s):

- How many years' experience do you have as an Operations Assistant?
- Do you have experience preparing work rosters?
- Do you have a valid Full Drivers Licence?
- What are your rights to work in Australia?
- What's your expected annual base salary?
- How much notice are you required to give your current employer?

**Experience**:

- construction industry: 2 years (preferred)

Work Location: One location

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