Executive Assistant, Metropolitan Operations

4 months ago

Adelaide, Australia SA Health Full time

**Job no**: 876606
**Work type**: Full time
**Location**: Adelaide CBD, Adelaide Metro Eastern
**Categories**: Administration and Clerical
- **SA Ambulance Service**:

- **Salary: $66,590.00 - $70,968.00 p.a - ASO3 - Full Time/Ongoing**:

- **Eastwood, South Australia**

**About Us**:
SA Ambulance Service (SAAS) is South Australia’s provider of emergency ambulance transport, clinical care, and patient transport services.

We are committed to ensuring South Australia has access to the best possible emergency medical care, non-emergency transport, and rescue and retrieval services.
- Our Vision_: An innovative, patient focused, technology enabled, evidence driven, emergency response and health care ambulance service; achieved by exceptional people.
- Our Mission_: Providing emergency response and health care ambulance services within South Australia, designed and development around patient and community needs, enabling timely and equitable access for our patients to the most appropriate point of care.
- Our Purpose_: To ensure South Australia thrives by enabling access to emergency and non-emergency ambulance health care and alternative patient pathways while contributing to our state’s emergency preparedness and health response capability.

**Our Values**:
**_ PATIENT FOCUSED_**: We will put our patients and the safe and quality care we provide them first; in everything we do.

**_TEAMWORK_**_:_ We will work across SAAS, our health system, our partners, stakeholders and the community to achieve our goals.

**_ INTEGRITY AND HONESTY_**_:_ We accept and uphold the standards and expectations of our organisation and communities.

**_RESPECT AND COURTESY:_** We will always be respectful and courteous toward our patients, each other, and all those we work with.

**_COMMUNITY COLLABORATION_**: We value our role in the community, and we value the communities we serve.

**_CHANGE READY_**: We know our communities’ needs will evolve and we must adapt to meet them.

**_AUTHENTIC LEADERSHIP:_** We will support leadership development for our people at every level.

We are seeking an exceptional Executive Assistant to join the dynamic team at SA Health's SA Ambulance Service (SAAS) Metro Headquarters in Adelaide's eastern suburbs. This full-time, ongoing position offers a unique opportunity to be at the forefront of metropolitan operations, supporting the delivery of vital ambulance services across the region.

As the Executive Assistant, Metropolitan Operations, you will play a pivotal role in ensuring seamless administrative support to senior leadership and operational teams. Your exceptional organisational skills, attention to detail, and ability to multitask will be crucial in managing complex calendars, coordinating meetings, and facilitating effective communication channels.

**What We Offer**:

- Work in a collaborative, forward-thinking environment with a culture of inclusion and diversity.
- Giving back to the people of South Australia Play a vital role in enhancing the well-being of our community.
- We take care of you Access to a range of staff and wellness support programs

**Key Responsibilities**:

- Coordinate the Executive Director's calendar, prioritising meetings and appointments efficiently to maximise productivity.
- Compose and manage correspondence, ensuring sensitive matters are handled with utmost professionalism and discretion.
- Conduct comprehensive research and provide timely, accurate information to support the Executive Director and directorate staff.
- Provide administrative assistance, including attending meetings, recording minutes, distributing action items, and following up on tasks.
- Develop and maintain effective office management practices, procedures, and standards to ensure confidentiality and efficiency.
- Coordinate travel and accommodation arrangements for the Executive Director, ensuring seamless logistics.
- Collate and present data for weekly management reports, contributing to informed decision-making.
- Actively contribute to a positive team culture, fostering collaboration and understanding of individual roles in achieving business objectives.

**Application Information**:

- The South Australian public sector promotes diversity and flexible ways of working including part-time. Applicants are encouraged to discuss the flexible working arrangements for this role.
- SA Health Services are required to implement the Addressing vaccine preventable disease: Occupational assessment, screening and vaccination policy in the workplace.

**Job ref: 876606**

**Application Closing Date: 11:55pm 30 September 2024**

**Attachments**

Australian applicant guidelines

International applicant guidelines

**Advertised**: 09 Sep 2024 Cen. Australia Standard Time
**Applications close**: 23 Sep 2024 11:55 PM Cen. Australia Standard Time

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