Administration Leader

4 weeks ago

Melton, Australia Schools (Government) Full time

Location: Western Region | Melton

Job type: Full time / From 29/01/2024

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1363080

**Selection Criteria**:
SC1 Demonstrated knowledge and expertise to effectively carry out the responsibilities of the position with capacity to fulfill the duties in the areas of Executive Support & Public Relations, Human Resources, Finance and Administration

SC2 Demonstrated high level organisational skills, including the capacity to prioritise work flows.

SC3 Demonstrated outstanding interpersonal skills, with high-level written and verbal communication skills, including high-level competence in digital technology.

SC4 Demonstrated capacity to supervise the work of other support staff, including capacity for directing and supporting the work of others and developing procedures and guidelines relating to the work area.

SC5 Demonstrated ability to support and contribute to the development of a high-performing school Administration Team with a commitment to professional learning and growth of self and others

SC6 Demonstrated ability to effectively navigate unexpected challenges, demonstrating flexibility and resilience in meeting the evolving needs and circumstances of the school environment. Demonstrated capacity to contribute to the culture of a school.

**Role**:
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Executive Support & Public Relations**
- Provide daily secretarial and administrative support to the College Executive team including the preparation of correspondence on behalf of the College Executive for their approval
- Assist with the planning and organising of College events including catering as directed by the College Executive
- Act as the first point of contact for staff and others wishing to see the Principal, having sensitivity to deal with difficult issues/people.
- Manage the Principals calendar of appointments, keeping them well informed of upcoming commitments and responsibilities and following up appropriately
- Maintain the College website ensuring displayed information is accurate, engaging and all required documents are available on the website as per DET policy
- Source and create content for the College’s social media platforms ensuring consistency of content as per the College’s style guide.
- Photograph/video significant events and student activities and arrange school photoshoots for marketing purposes.
- Manage the branding of promotional and public display materials
- Manage the formatting and publishing of promotional material and internal correspondence ensuring consistency of presentations as per the College’s style guide e.g. flyers, posters and handbooks
- C

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