Admin Assistant to The Chief Operating Officer

4 weeks ago

Ashfield, Australia Exodus Foundation Full time

**Who are we?**
- **The Rev. Bill Crews Foundation is one of Sydney's largest frontline charities and has been operating for 38 years. **_Our mission is to provide assistance to address the cause and effect of homelessness and poverty, as well as unemployment, faced by marginalised individuals. We succeed in achieving this through a combination of caring services like food provision, social welfare and education support._

**Opportunity**

As we are growing our team and services, our Chief Operating Officer ('COO'), requires a supportive force behind her. This position comprises of handling confidential information, coordinating meetings, diary management, event management and providing assistance with a range of administrative duties aimed at optimising the COO’s time for maximum efficiency and productivity.

**Some of the things you will do**
- Provide high quality standard of professional administration support to the COO, ensuring they are well-prepared and informed about scheduled commitments and engagements.
- Proactively reschedule meetings to address changing priorities or to enable the COO to respond to ad hoc critical issues as they arise. Keeping all relevant parties informed.
- Responsible for document management control and implementing processes and procedures as required, maintaining relevant contact lists, databases and filing systems.
- Maintain up-to-date knowledge of activities and current projects, taking action on all matters requiring the COO’s attention.
- Be the main force and coordinator behind all events, ensuring that the COO is kept in the loop at all stages
- Attend all meetings as requested, taking minutes at all meetings, ensuring absolute attention to detail, with little to no editing required.

**To be considered for this position, you will have**:

- Demonstrated experience in an administrative role.
- Excellent interpersonal and communication skills, with the ability to interact effectively with employees at all levels.
- Proficiency in Microsoft 365 Suite and other Admin related software.
- Excellent data and record management.

**Some benefits we offer**
- Learning and development opportunities
- EAP (Employee Assistance Program)
- NFP salary packaging benefits ($15,900 tax free benefit)
- close to public transport and / free off street parking

**To apply**

If you’re looking to work for an organisation that is truly making a difference in the community, one person at a time, then please click **APPLY** and send through your resume.
- Bill Crews Charitable Trust and the Exodus Foundation are separate but co-operating entities. Both collaborate to meet the services and programs delivered under the Rev. Bill Crews Foundation brand name._
- All Bill Crews Foundation employees are required to be fully vaccinated against COVID-19 and to comply with relevant booster vaccinations approved by the Australian Therapeutic Goods Administration. Proof of COVID-19 vaccination status will be required prior to commencing this role._

**Job Types**: Full-time, Permanent

**Salary**: $65,000.00 - $75,000.00 per year

**Benefits**:

- Salary packaging
- Work from home

Schedule:

- Monday to Friday

Application Question(s):

- What is your Covid-19 Vaccination Status?

**Experience**:

- Admin: 2 years (preferred)

Licence/Certification:

- National Police Check (preferred)
- Working with Children Check (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Application Deadline: 12/04/2024

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