Project Coordinator

2 weeks ago

Sydney, Australia Austroads Full time

Austroads employs staff across a range of specialised and technical disciplines, including for the core Austroads work program, the National Exchange of Vehicle and Driver Information System (NEVDIS), and Transport Certification Australia (TCA). Our rigorous recruitment process includes skills and psychometric testing. Due to the environment we work in, all successful applicants are required to undergo a National Police Check.

We strive to be an employer of choice.

We promote a culture of professionalism, innovation and integrity, with a commitment to accountability, quality and excellence in the delivery of all the services we offer. We pay attention to maintaining a safe and welcoming work environment, where all staff have equal access to opportunities. We encourage our staff to participate in external and internal training to make sure their skills and knowledge are continuously improved.

Austroads takes inclusion and diversity seriously. We embrace difference and diversity of identity, experience and thought, and actively strive for inclusive behaviours across our company and our work.

**Location**
- Sydney/Melbourne

**Description**

Austroads is looking for a project coordinator to provide coordination and support for the Austroads National Heavy Vehicle Driver Competency Framework project. This is a high-profile project agreed by Australia’s transport ministers and will involve:

- Enhanced standards for competency and assessment of heavy vehicle drivers
- Introduction of online learning and testing
- New arrangements to bring in experience-based pathways for higher class heavy vehicle licence eligibility
- Exploration of potential new licence eligibility conditions based on driver risk
- Strengthened training provider oversight and support.

**The role is responsible for**:

- Project scheduling, including progress tracking and revision.
- Project budget monitoring and reporting.
- Project report coordination and quality assurance utilising Austroads project management tools and processes.
- Maintaining quality system processes and procedures.
- Delivering secretariat services for internal and external governance groups, including organising and administering meetings, preparing meeting packs, coordinating input, analysing and disseminating information on activities, and preparing and distributing minutes and actions.
- Coordination activities including:

- Assisting with procurement documentation and contract management.
- Assisting with event planning and management of workshops and other stakeholder events.
- Developing and coordinating input into project governance groups, including:

- Austroads project management groups
- Implementation group
- Steering committees.
- Supporting the reporting requirements for all governance activities.
- Undertaking day-to-day administrative requirements and assisting with other Austroads activities as required.
- Contributing to continuous improvement, identifying ways to enhance value for Austroads members and the public.
- Maintaining and adhering to Quality Systems processes and procedures associated with the role.
- Other duties as directed.

**The Project Coordinator will possess skills and experience in**:

- Project scheduling using Microsoft Project or similar project management tools.
- Project monitoring and reporting.
- Administrative and secretariat functions.
- Project budget monitoring and forecasting.
- A knowledge of government authority processes and procedures would be highly regarded.

**Personal qualities**:

- The ability to determine work priorities and complete concurrent tasks and projects to a high standard within strict deadlines.
- Well-developed written and oral communication skills, as well as negotiation and interpersonal skills.
- Can-do attitude and willingness to learn.
- Strong networking and teamworking skills.
- Strong attention to detail.
- Professional ethics and integrity.
- Comfort working in an environment which is constantly evolving.

**Contact**

Maria McGrath
Human Resources Manager

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