Front Office Secretary

2 months ago

Brighton, Australia Brisbane Catholic Education Full time

**Estimated start date**:Commencing January 2025
**Position tenure**:Part Time | Fixed Term
**Weeks worked**:School Term Weeks Only
**Total Paid Hours (per week) & days required**:35 hours per week - required to work Monday to Friday.
**Salary level, range or hourly rate**:School Officer Level 3 - $33.17 (School Salary Scale)/(Services Salary Scale)

**Employment conditions**: Diocesan Catholic Education Employing Authorities in Queensland Single Interest Agreement

St Kieran’s is a Catholic Primary School with an approximate enrolment of 330 students. We are situated in the beautiful bayside suburb of Brighton.

Our community is one of welcome and we are committed to providing high quality inclusive Catholic education for children from Prep to Year 6 in a co-educational setting.

We are well-resourced on spacious grounds and have an active parent community.

We are proud of our caring, welcoming atmosphere which is reflected in our school motto - “Strength through Caring."

We are seeking enthusiastic, motivated, and dedicated Classroom Teachers to join our close-knit school community and be part of our collaborative culture which strives to nurture, support and challenge our student’s development.

**Explore **our school website** to learn more about us.**

The Front Office Secretary is required to deliver friendly, efficient customer service and create a warm and welcoming atmosphere to parents, staff, students and visitors to our school. The Front Office Secretary is required to uphold and maintain a high level of confidentiality and discernment, in the undertaking of their role.

The main role areas include Administration, Student Support, Communication and First Aid & Health Services.

Typical duties include but are not limited to:

- PA to the Principal
- Provide valuable administrative support services to the school leadership team.
- Managing and responding to telephone and front counter enquiries from parents, students and the school community. Taking and distribute all messages efficiently to relevant staff, students and the school community and scheduling of appointments.
- Receipt payments from school parents.
- Efficient in Word processing and Excel spreadsheeting.
- Follow and implement school office processes and procedures including student late arrivals/early leavers and follow ups.
- Ensure efficient management of the student management system, including attendance.
- Keep up to date with what is happening at the school
- Prepare and distribute communications to parents and staff as required.
- Management of School website, Parental Portal and BCE Connect to ensure content is accurate, up to date and consistent with communication
- Promotion and communication for in-school events
- Edit and update the St Kieran’s Electronic sign
- Process and manage sponsorship partnerships.
- Provide First Aid and general health services to students and staff by attending to, monitoring and supporting people who are in the school sick room.
- Maintaining the sick bay area by ensuring that all medication is stored in such a manner that it can be easily identified and accessible to be administered to students.
- Have a full knowledge and understanding of emergency procedures, policies and the legal requirements associated with providing a safe environment for students and staff, and then be able to implement strategies to meet all requirements
- Display flexibility in assuming various roles and responsibilities within the school setting

**To be eligible to be considered for this role you will**:

- hold a Paid Employee Positive Notice Blue Card prior to commencement;
- be eligible to work in Australia for the duration of the appointment; and
- have a commitment to and understanding of the ethos and traditions of Catholic Education.
- Have a commitment to Safeguarding
- The Archdiocese of Brisbane has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct Working With Children (WWC) and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

**Contact**: Ben Gray
**Contact number**: 07 3269 5989

**Closing date**:25-Nov-2024

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