Admin Assistant

2 months ago

Geelong, Australia Schools (Government) Full time

Location: Geelong

Job type: Full time / From 13/05/2024 - 12/05/2031

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1408764

**Selection Criteria**:
**SC1** Demonstrated experience and skills in the use of Cases21 to complete accounts receivable and payable processes.

**SC2** Demonstrated experience and skills in the use of Compass and AIMS to support the roll of accounts payable/receivable.

**SC3** Demonstrated capacity to support the administration team with first aid and reception assistance as required in a busy school office environment.

**SC4** Demonstrated high level oral and written communication skills.

**Role**:
Attendance for this role is 4 or 5 days a week (30 - 38 hours negotiable).

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:

- Finance position with main responsibilities being accounts payable and receivable, bank reconciliation, EOM using Cases 21
- CompassPay receipting
- Support office administration with phone and counter enquiries, first aid and other duties as directed.

**Who May Apply**:
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
**Other Information**:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

**Conditions of Employment**:
This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.

**Location Profile**:
Lara Lake Primary School is located 15 km north of Geelong and 60 km south-west of Melbourne. The school is in a growing area and has an enrolment of 800 students in 2024.

The School Vision is **_'Creating a world class education where every child is

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