Executive Assistant

2 weeks ago

Melbourne, Australia EST10 Full time

**Detailed Job Description**:

- Competitive Salary
- A key role within the Communications, Stakeholder Engagement and Policy division
- C-Suite 1:1 Executive Assistant role within a business committed to work life balance

**What makes this company unique?**:
This is an exciting role for a Senior C-Suite Executive Assistant to step into a 1:1 role, supporting the Chief Communications Officer and their Communications, Stakeholder Engagement and Policy team. As a not-for-profit organisation they play a crucial role in governing an essential segment within the technology sector. Its mandate involves setting, preserving, and enforcing standards to ensure the integrity of its work, aligning closely with both Australian governmental regulations and international governance frameworks.

Ultimately, the organisation’s central role in the technology space necessitates forging strategic partnerships to deliver on its remit, strengthened by the efforts of an outward-facing executive deeply immersed in the technology industry. Engaging actively with stakeholders across diverse sectors, including crucial domains such as communication, media, government relations and public policy, spanning both Australian and international markets, this executive serves on committees to drive collaboration and advance the interests of the organisation within and beyond the tech sector.

Proud of their equal opportunity and inclusive culture, the organisation offers work life balance commitment for employees and hybrid work arrangements. As the business expands, this position offers the chance to contribute to its dynamic trajectory, making it an exciting time to join the team in this high level, Executive Assistant role.

**What is unique about you?**:
As a highly proficient and accomplished C-Suite Executive Assistant you recognise the significant output and responsibility of this executive, which allows you to strategically partner and anticipate a multitude of competing priorities. Your expertise in organisation and prioritisation will be instrumental in managing extensive global diary and travel commitments, requiring adept critical decision-making and problem-solving skills for when planned and unplanned commitments demand flexibility. As an extension of this executive, your warm and engaging personality will act as a driving force for building and nurturing new and existing relationships. Your ability to maintain productive outcomes and influence desired results for both internal and external stakeholders will be invaluable.

**A snapshot of your role**:

- Skillfully navigate a highly intricate calendar, adeptly handle international time zones and numerous internal and external meeting requests vying for priority
- Co-ordinate all travel, accommodation and itineraries for the Chief Communications Officer, and support the Communications, Stakeholder Engagement and Policy team and Board with travel requirements as needed
- Coordinate the compilation, review, modification, and distribution of Board and multiple committee packs, research memos and meeting notes. Oversee the creation of agendas and follow-up on meeting actions
- Cultivate strong relationships with internal stakeholders, leveraging your exceptional communication skills and diplomacy to uphold deadlines, monitor emerging issues and implement risk mitigation strategies
- Effectively and efficiently maintain the Chief Communications Officer task list, identifying and flagging priority actions and deadlines and supporting resolution of action items
- Undertake reconciliation of monthly expenses and corporate credit cards for the Chief Communications Officer

**How to apply**:
Fill the form, send your resume in Word format or call (02) 9002 0222. We will be in touch with shortlisted applicants.

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