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Team Assistant

2 months ago

Brisbane, Australia Fortescue Metals Group Full time

Country/Region: AU- State: QLD- City: Brisbane- Job ID: 2018**About Us**:

- Fortescue is both a proud West Australian company and a global green solutions business. We are recognised for our culture, innovation and industry-leading development of infrastructure, mining assets and green energy initiatives._

**Our Opportunity**:
**Work Location**:Brisbane, QLD

**Roster**:Monday to Friday

**Key Responsibilities**:

- Liaison with Contractors, Management and the wider FFI team
- Calendar / diary management - of self, facilities services and other managers as required
- Scheduling meetings, assist in preparing agenda and taking meeting minutes, and following up actions
- Organise travel arrangements
- Management of new starter co-ordination and mobilisation
- SAP requisitions and receipting
- SharePoint maintenance
- Document management (creation / formatting / electronic storage of correspondence)
- Responsible for front of house for the Brisbane Office - greeting visitors, couriers, mail distribution
- Facilities management services - stationery stocks, security, maintenance services
- Point of contact for building management
- Assistance with office setup elsewhere for the east coast team, as required
- General administrative assistance as required

**Qualifications and Experience**:

- Experience in a similar building facilities management role is advantageous
- Experience in an Executive Assistant role or similiar
- Must be professional and work in a confidential manner
- Must have the ability to work autonomously, use initiative, be proactive and be able to prioritise conflicting work loads
- Must have intermediate to advanced software skills in Microsoft office suite
- Must have strong written and verbal communication skills
- Industry experience will be highly regarded

**Our Commitment**:

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