Administration Assistant

3 weeks ago

North Ryde, Australia Macquarie University Full time

PRIMARY DETAIL
- Work with a dedicated and supportive team
- Opportunities for ongoing learning and development
- Full-time, 12 month fixed term appointment

THE ROLE

The Faculty of Science and Engineering is currently seeking an Administration Assistant. The Administration Assistant will provide administrative support to a range of activities within the Faculty, including operational and research focused entities, as required. Reporting to the Head of Faculty Operations, you will:
- Provide general administrative support for operations, including facilities management, office and IT equipment and website enquiries.- Provide administrative support for operations, which may include diary management, logistics, room bookings, travel, material preparation and/ or other administrative activities.- Undertake transactional administrative activities across the full scope of area functions.- Coordinate and participate in committees including scheduling meetings, preparing agendas, minutes, and any follow up actions as required.- Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing.- Respond to, or appropriately escalate, queries about the faculty and department and its activities.- Support the onboarding of new staff, HDR students, honorary appointees, visitors and volunteers to the area in accordance with WHS and other University requirements.- Provide event coordination and administration support for relevant events.- Provide administrative support and work with relevant stakeholders to update and maintain websites as required.- Assist with the design, development and implementation of improvements to administrative systems, processes and procedures as required.

About You

You will have previous experience in an administrative role and enjoy delivering operational and administrative support in a busy environment. You will have excellent attention to detail and be able to communicate and present information clearly to a wide variety of people.

About Us

The Faculty of Science and Engineering is a young and dynamic faculty driven by the spirit of discovery. Here we nurture the next generation of science and technology innovators. From a handful of students on the University’s first day, the Faculty now serves nearly 6000 students across all our programs.

Our research and teaching addresses the big issues faced by society in Australia and globally - the changing environment, future materials and fuels, biotechnology, cyber security, to name a few.

For further information about the faculty

click here


APPLY- Relevant qualification and/ or equivalent experience- Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines- Demonstrated experience providing high quality general and personal assistant administration in a complex working environment- Ability to work autonomously and collaborate effectively with other teams- Strong customer service focus and ability to work and communicate effectively with a diverse range stakeholder- Excellent attention to detailFlexible work

Flexible work arrangements, including part -time, job share, flexible start and finish times or work from home will be considered for this role.

Salary package: Level 4 from $70,536 to $76,022 per annum, plus 17% superannuation and annual leave loading.

Enquiries: Meredith Hallgren, Head of Faculty Operations FSE

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Applications Close:
26/03/2023 11:59 PM

Diversity and Inclusion
- Innovation and ingenuity thrive at Macquarie University when diversity, equity and inclusion take centre stage. At the University, we embrace a culture where diversity of background, experience and perspective are fundamental to our success.
- We do not discriminate on gender identity, age, culture, disability, sexuality, Indigeneity, family and caring responsibilities or religion. See our journey towards leadership in- Equity, Diversity and Inclusion
- in Higher Education.
- Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in- flexible work
- to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, explore our- .

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