Administrative Officer, Policy, Practice

4 weeks ago

Melbourne, Australia The Royal Australian and New Zealand College of Psychiatrists Full time

Full Time, Permanent
- Melbourne, CBD (hybrid working)
- Great benefits and work flexibility, including a monthly Rostered Day Off (RDO)
- Salary range: $53,000-$62,200 total remuneration package including super.

**About Us**

The Royal Australian and New Zealand College of Psychiatrists (RANZCP) is the principal organisation representing the medical specialty of psychiatry in Australia and New Zealand. A leader in the mental health sector, the College works to prepare medical specialists in the field of psychiatry, support and enhance clinical practice, advocate for people affected by mental illness and advise governments on mental health care.

**Position overview**

Join our dynamic team and be at the forefront of driving effective operations and managing administrative duties for our key committees, steering groups, and working groups.

**Key Responsibilities**:

- Provide comprehensive administrative support to constituent committees such as the Committee for Evidence-Based Practice, Committee for Professional Practice, and Committee for Research, along with steering groups and working groups, ensuring the fulfillment of members' needs and expectations.
- Efficiently schedule and coordinate meetings and events under the guidance of relevant managers.
- Collaborate closely with committee/steering group/working group chairs, members, and staff to coordinate the distribution of meeting agendas, supporting papers, action lists, and work plans, aligning with established performance indicators.
- Produce accurate meeting minutes in accordance with performance indicators, tracking and advancing actions arising from meetings to drive progress on work plans.
- Assist in planning and organising various gatherings, including meetings, workshops, and social events, managing logistics such as travel arrangements, venue selection, catering, and other necessities.
- Act as a primary liaison for Fellows, trainees, and community members appointed to committees and other groups, handling queries from members, College staff, external organisations, and individuals, escalating issues as necessary.

**Qualifications and Experience**
- Tertiary qualifications and/or a minimum of three (3) years administrative experience.
- Experience in event management is preferable.
- Excellent computer skills using MS Office programs including Excel, and a sound understanding of databases.
- ** Eligibility Requirement**: Applicants must be either an Australian citizen, permanent resident, or a New Zealand citizen.

**What can we offer?**
- Monthly RDO
- Excellent work-life balance
- Hybrid working
- Convenient CBD head office location
- Training and development opportunities.

**How to apply**

**Applications close at 5pm on Monday, 4 March 2024**

RANZCP is an Equal Opportunity Employer that is committed to inclusion and diversity and promotes a workplace that welcomes and includes the unique contributions of all people.

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