Facilities Assistant

3 months ago

Melbourne, Australia Herbert Smith Freehills Full time

**MELBOURNE - CBD**

**THE OPPORTUNITY**

We’re seeking a customer service focused Facilities Assistant to undertake premises-related tasks and deliver exceptional operations service to our clients and staff.

Reporting to the Facilities Manager, your day-to-day responsibilities will include, but not be limited to:

- Assist the Facilities Coordinator with the coordination of subcontractors and suppliers associated with tenancy maintenance.
- Comply with WH&S obligations and responsibilities in accordance with the requirements for this role.
- Repairs and minor maintenance to office equipment and premises as required.
- Assist with housekeeping duties and maintaining of kitchens, supply & stock management of consumables.

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

To be successful in this role, you will be service-oriented and pro-active. You'll have great communication skills and be a team player. You will also have:

- Demonstrated understanding of Facilities Management
- Strong communication skills
- Proven experience working in a fast-paced environment
- Basic to intermediate Microsoft Office skills
- Experience with Work Health & Safety and manual handling

**GROUP / TEAM**

Office Operations

**GROUP / TEAM DESCRIPTION**

Our Office Operations function plays a central role in managing our working environment and the services within it, so that practice areas can serve their clients to the best of their ability. That goes beyond just ensuring that professionals have the client-facing and office services and equipment they need. It’s about ensuring that every space around our global network serves its purpose effectively, whether that’s an office, a breakout area or a conference room.

The team also makes sure that all-important legal documents are where they need to be through the mailroom and courier services, as well as overseeing document archival and retrieval. Our Office Operations function includes Procurement, Building Operations, Document Production, Business Continuity and Client Services & Travel teams.

**What you can expect from us**:

- We’re a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
- We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
- We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team and is not listed with any recruitment agency.

**ROLE TYPE**

Business Services

**CONTRACT TYPE**

Permanent

**WORKING PATTERN**

Full Time

**DIVERSITY & INCLUSION**

We aim to have a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator and where we celebrate the uniqueness of our people. Our firm is made up of people with a range of experience and backgrounds. We strive to ensure that our inclusive environment means our people feel valued and able to perform at their best by being their authentic selves at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling engaged.

Herbert Smith Freehills

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