Facilities Assistant

2 weeks ago

Melbourne, Australia Herbert Smith Freehills Full time

**MELBOURNE - CBD**

**THE OPPORTUNITY**

We’re seeking a customer service focused Facilities Assistant to undertake premises-related tasks and deliver exceptional operations service to our clients and staff.

Reporting to the Facilities Manager, your day-to-day responsibilities will include, but not be limited to:

- Assist the Facilities Coordinator with the coordination of subcontractors and suppliers associated with tenancy maintenance.
- Comply with WH&S obligations and responsibilities in accordance with the requirements for this role.
- Repairs and minor maintenance to office equipment and premises as required.
- Assist with housekeeping duties and maintaining of kitchens, supply & stock management of consumables.

**SKILLS, EXPERIENCE AND QUALIFICATIONS**

To be successful in this role, you will be service-oriented and pro-active. You'll have great communication skills and be a team player. You will also have:

- Demonstrated understanding of Facilities Management
- Strong communication skills
- Proven experience working in a fast-paced environment
- Basic to intermediate Microsoft Office skills
- Experience with Work Health & Safety and manual handling

**GROUP / TEAM**

Office Operations

**GROUP / TEAM DESCRIPTION**

Our Office Operations function plays a central role in managing our working environment and the services within it, so that practice areas can serve their clients to the best of their ability. That goes beyond just ensuring that professionals have the client-facing and office services and equipment they need. It’s about ensuring that every space around our global network serves its purpose effectively, whether that’s an office, a breakout area or a conference room.

The team also makes sure that all-important legal documents are where they need to be through the mailroom and courier services, as well as overseeing document archival and retrieval. Our Office Operations function includes Procurement, Building Operations, Document Production, Business Continuity and Client Services & Travel teams.

**What you can expect from us**:

- We’re a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
- We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
- We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
- We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you’ll have it and we’ll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
- Join us to be part of a human, bold and outstanding team at Australia’s market leading law firm.

This vacancy is being managed directly by Herbert Smith Freehills Recruitment team and is not listed with any recruitment agency.

**ROLE TYPE**

Business Services

**CONTRACT TYPE**

Permanent

**WORKING PATTERN**

Full Time

**DIVERSITY & INCLUSION**

We aim to have a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator and where we celebrate the uniqueness of our people. Our firm is made up of people with a range of experience and backgrounds. We strive to ensure that our inclusive environment means our people feel valued and able to perform at their best by being their authentic selves at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling engaged.

Herbert Smith Freehills

  • Facilities Assistant

    2 days ago

    Melbourne, Australia Herbert Smith Freehills Full time

    **About Herbert Smith Freehills** As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle...

  • Facilities Assistant

    6 days ago

    Melbourne, Victoria, Australia Empowering Learning Full time

    Empowering Learning is seeking a dedicated Facilities Assistant to join our team.This role involves supporting the upkeep of school estates, ensuring all facilities are well-maintained and functioning correctly.Key SkillsThe ideal candidate will have:A strong background in DIY, maintenance, or tradesExcellent communication skillsExperience working with...

  • Facilities Assistant

    4 weeks ago

    Melbourne, Australia Clayton Utz Full time

    The role We currently have an exciting opportunity for an Office Services Assistant to join our Melbourne Facilities and Office Services (FOS) team on a permanent basis. Key responsibilities This is a varied and hands-on role which will see you assist with the daily operations of the Melbourne office. Your main duties will include, but are not limited...

  • Assistant Facilities Manager

    5 days ago

    Melbourne, Australia Australian Bureau of Meteorology Full time

    APS Level 5, Ongoing - $80,341 - $87,030 + 15.4% super - Melbourne The Bureau has an extensive property portfolio located throughout the Australian mainland and adjacent islands comprising 34 staffed offices, 62 weather surveillance radar sites and approximately 700 automatic weather station sites. The Property Services function is responsible for the...

  • Facilities Assistant

    5 days ago

    Melbourne, Victoria, Australia Next Gen Health & Lifestyle Clubs Full time

    Join Our Team at Next GenWe are seeking a motivated and enthusiastic Casual Operations Assistant to join our friendly team at our 5-star health club in Melbourne.About the JobThis role involves working in a fast-paced environment, ensuring excellent customer service and maintaining the cleanliness and hygiene of our facilities.Main TasksMeet and greet...

  • Facilities Management Assistant

    7 days ago

    Melbourne, Victoria, Australia JLL Full time

    About This Opportunity:We are seeking a detail-oriented Facilities Coordinator to join our team in Melbourne, VIC. This role will support the Facilities Manager and Assistant Facilities Manager in various operational activities, including accounting, finance, and maintenance operations.Responsibilities:Support the Facilities Manager and Assistant Facilities...

  • Assistant Facilities Manager

    3 weeks ago

    Melbourne, Australia Hub Australia Full time

    Great Place to Work certified organisation. - Comprehensive wellness and lifestyle programme. - Brand new role within our high-performing team of passionate FMs! **Hub Australia** provides premium workspaces, business networks, and services across multiple locations in Sydney, Melbourne, Brisbane, Canberra and Adelaide. Founded and headquartered in...

  • Assistant Facilities Manager

    2 weeks ago

    Melbourne, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see...

  • Assistant Facilities Manager

    3 weeks ago

    Melbourne, Australia Pinpoint Property Recruitment Full time

    A high-performing, growing team with experienced, supportive mentors - A culture where you are valued and respected. Strong focus on internal promotion - Expanding company still growing! Make the next 50 years just as successful **_The Organisation_** Our client is an established, niche property agency who are Australian Owned and focused on Melbourne,...

  • Facilities Manager Assistant

    7 days ago

    Melbourne, Victoria, Australia Paxus - Technology + Digital Talent Full time

    Paxus - Technology + Digital Talent requires a Facilities Manager Assistant to support the Business Support team. The successful candidate will be responsible for coordinating accommodation management tasks, overseeing security and risk framework functions, and ensuring compliance with Government policies and legislation.This role involves providing...

  • Assistant Facilities Officer

    3 weeks ago

    Melbourne City Centre, Australia HAYS Full time

    A part-time opportunity with a State Government organisation 2 days per week **Your new company** Are you passionate about maintaining efficient and well-managed facilities while providing exceptional customer service? Do you thrive in a dynamic work environment where you can contribute to the smooth operation of a State Government department? If so, we...

  • Assistant Facilities Manager

    3 weeks ago

    West Melbourne, Australia HAYS Full time

    Exciting opportunity to join a well known health service provider as an Assistant Facilities Manager **Your new company** One of the largest public health services state-wide, this company provides a range of health services to individuals and communities throughout the Western Suburbs of Melbourne. As a successfully high-performing organisation, this...

  • Facilities Assistant

    3 weeks ago

    Melbourne, Australia Department of Premier and Cabinet Full time

    Location: Melbourne | CBD Job type: Full time Organisation: Department of Premier and Cabinet **Salary**: $72,751 - $80,545 Occupation: Administration/Secretarial Reference: VG/1655341 A fantastic opportunity exists for a talented individual to join the Corporate Services and Operations Branch as Facilities Assistant at the Department of Premier and...

  • Assistant Facilities Manager

    3 weeks ago

    Melbourne, Australia Colliers International Full time

    Company Description At Colliers, we are enterprising. What sets us apart is not what we do, but how we do it. Our people are passionate, take personal responsibility and always do what’s right for our clients, people and communities. We accelerate their success by empowering them to think and act differently to drive exceptional results. With circa 9,000...

  • Assistant Facilities Manager

    2 weeks ago

    Melbourne, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see a Brighter Way in all that we do by seeking better,...

  • Assistant Facilities Manager

    2 weeks ago

    Melbourne, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life see...

  • Assistant Facilities Manager

    4 weeks ago

    Melbourne, Australia JLL Full time

    JLL supports the Whole You, personally and professionally. Shaping the future of real estate for a better world At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working. We bring to life...

  • Facilities Maintenance Assistant

    6 days ago

    Melbourne, Victoria, Australia Ventia Pty Limited Full time

    About the RoleVentia Pty Limited is seeking a skilled Facilities Maintenance Assistant to join our team at the Melbourne Youth Justice Centre in Parkville, VIC. This part-time evening role offers flexibility and a competitive rate of $34.96 per hour + penalties and Superannuation.ResponsibilitiesCleaning and sanitizing all areas of the facility, including...

  • Corporate Receptionist

    3 weeks ago

    Melbourne, Australia Link Group Full time

    **Overview** As a Receptionist / Facilities Management Officer you will be responsible for providing administrative support to a number of teams within the business and ensuring the smooth running of the Front of House function. **Key Accountabilities and Main Responsibilities** - Deliver excellent customer service to colleagues/teams, clients and...

  • Facilities Assistant/ Administrator

    3 weeks ago

    Melbourne, Australia Oaks Hotels Full time

    Company Description Minor Hotels is an international hotel owner, operator and investor, currently with a diverse portfolio of over 530 properties. Through our Anantara, Avani, Elewana, Oaks, NH Hotels, NH Collection, nhow and TIVOLI properties, Minor Hotels operates in 50+ countries across Asia Pacific, the Middle East, Africa, the Indian Ocean, Europe and...