Billing Coordinator

1 month ago

Melbourne, Australia Clayton Utz Full time

The role

Propel your finance administration career by joining our busy market leading Major Projects and Construction (MPC) practice in Melbourne (on a full time or part time basis). In this specially designed role, you will be an instrumental part of our business advisory team and will be responsible for managing billing processes, fee proposals for our legal tenders, fee and budget reports and matter administration in relation to MPC's key clients.

Our Melbourne MPC team is a high-profile market leader. We have a friendly, positive team culture, and we provide a challenging and rewarding workplace.

Key responsibilities

In this busy and varied role, you will be responsible for providing high quality and efficient service in relation to quoting, billing, client reporting and matter set up and administration, including:

- managing all aspects of matter set up and administration, including implementation of rates, budget tracking and monitoring of value add activities and discounts;
- all aspects of invoicing including write-off, monitoring of daily caps and phase/matter based estimates/capped fees), cancellation and query resolution;
- assisting with estimating costs, both in relation to new work and increases in current matter estimates;
- providing regular matter reporting to clients and internally, including fortnightly WIP status reports and monthly matter/client reporting;
- the development of protocols and procedures to meet client billing requirements; and
- providing other administrative support on as "as needs" basis.

Skills & Experience

To be successful in this role, you will have:

- a minimum of 3-5 years' relevant work experience within finance, billing and administration;
- experience in a professional services environment (desirable but not essential);
- intermediate use of a Practice Management System (Aderant Expert advantageous);
- the ability to work through high volume transactions with great accuracy and diligence (particularly at month end);
- highly developed organisational skills with a strong attention to detail;
- ability to communicate effectively with stakeholders of varying seniority;
- qualifications in business or finance related disciplines (Accounting Certificate/Diploma of Accounting) (preferable);

In addition to this, we're looking for a resilient, self-starter; someone who is able to work autonomously and is focused on attention to detail and providing outstanding service to our clients.

The Major Project and Construction team

The Major Projects and Construction team is one of the largest dedicated construction practices in the Asia Pacific region, working on some of the most significant infrastructure, construction, engineering and contract mining projects in the region for public and private participants.

We advise the full spectrum of participants, from owners, developers and project sponsors to Federal, State and Local Government agencies, financiers, project managers, consultants and contractors. We know and understand the practical, as well as the purely legal, aspects of what all participants in major projects want to achieve, and have a particular expertise in Public Private Partnerships (PPPs) in complex economic and social infrastructure construction projects. We remain the law firm of choice for PPP projects and continue to undertake more work in PPPs than any other Australian law firm.

For further information, please visit our

Construction and Major Projects

showcase page on LinkedIn.

How to Apply?

Consultant Contact Details

Scott Francis, (07) 3292 7854

Accessibility and Inclusion


For more information on Clayton Utz, please visit

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