Document Controls Lead

3 weeks ago

Brisbane, Australia WSP Australia Full time

Join our team of intelligent and collaborative Changemakers and make your mark on tomorrow We have a career defining vacancy for an experienced Document Controls Lead to join our Project Services team in our Sydney or Melbourne or Brisbane office. This role is a key in the management of successful document control within the Project Services Group.

**About the role**:
You will be responsible to manage the document controls team by providing leadership, ensuring quality of service, and accountability for the profitability of the team.

**What you’ll do**:

- Ensure consistency and compliance with corporate documents, records managements requirements and WSP common data environment.
- Establish project specific solutions and direct the organisation of documents storage during the project life as required.
- Lead the establishment, implementation, and administration of WSP Data Management system and procedures to ensure information can be easily identified, recovered and audited.
- Lead, manage, train and mentor a national team of Document Controllers across multiple projects and disciplines.
- Maintain positive team culture with regular Team meetings/catchups/events.
- Establish pipeline ressource requirements and assign accordingly.
- Ensure high quality of data being processed across multiple projects.
- Maintain productive relationships with internal and external stakeholders.
- Be responsible for the information’s security, including access, retrieval, editing and distributing requirements.
- Comply with SHEQ obligations.

**About you**:

- A strong understanding of best practice systems, eg ISO 19650 or other service and quality management standards
- Typically 10 years of experience working in a Senior Document Control role
- Proven ability in implementing Electronic document management systems [EDMS],
- Proven track record of team leadership.
- Experience in developing supervising and others.
- Proven written, verbal, and interpersonal communication skills.
- Ability to understand and explain the complexities of document management within a diverse company.
- Experience in project management and workflows.
- Experience in managing client relations and expectations.

**About WSP**

Our vibrant workplace culture is an important part of what makes this a great place to work. It is supported by our Guiding Principles:

- We value our people and our reputation.
- We are locally dedicated with international scale.
- We are future focused and challenge the status quo.
- We foster collaboration in everything we do.
- We have an empowering culture and hold ourselves accountable.

WSP prioritises the health and wellbeing of our people by offering flexible working, 12 months parental leave, opportunities for global mobility, purchased additional leave, and competitive remuneration among many more benefits designed to help you shine. We are committed to providing an inclusive, diverse and equal opportunity workplace. We promote Indigenous voices and are actively delivering a ‘Stretch’ level Reconciliation Action Plan. Accredited by the Workplace Gender Equality Agency as an Employer of Choice, we also support the LGBTQI+ community, and encourage all employees to bring their whole selves to work.

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