Executive Assistant: Global Corporate

2 weeks ago

Sydney, Australia Bank of America Full time

**About Bank of America**

Our purpose as a firm is to make financial lives better, through the power of every connection. Across the world, we partner with leading corporate and institutional investors through our offices in more than 35 countries. In the U.S. alone, we serve almost all of the Fortune 500 companies and approximately 67 million consumer and small-business clients. We provide a full suite of financial products and services, from banking and investments to asset and risk management. We cover a broad range of asset classes, making us a global leader in corporate and investment banking, sales and trading.

**Connecting Asia Pacific to the world**

Our Asia Pacific team is spread across 19 cities in 12 markets. We are focused on connecting Asia to the world and the world to Asia, using our global expertise to ensure success is shared between us, our clients and our communities. Our regional footprint covers 12 currencies, more than a dozen languages and five time zones, placing us firmly among the region’s leading financial services companies.

Executive Assistant providing high-level administrative support to Senior Executive and Sector team. Performs diverse, advanced and confidential administrative support duties including comprehending and responding to complex correspondence internally and externally. Relieves management of administrative tasks; gathers, compiles and reports information relevant to/for the executive and team. Communicates with executives and line management to gather/convey relevant information. Meaningfully contributes to the overall productivity of the team through effective planning and efficient performance of the role

**Responsibilities**
- Be responsible for extensive calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings.
- Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
- Meet and greet clients and visitors.
- Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
- Assist preparation of presentation materials.
- Compose correspondence, create and modify documents/presentations using Microsoft Office.
- Required to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.
- Arrange travel schedules and reservations for executive management as needed.
- Prepare T&E claims in line with company policy.
- Perform general clerical duties to include but not limited to: photocopying, mailing, and filing.
- Maintain hard copy and electronic filing system.
- Sign for mails and packages.
- Coordinate and maintain records for staff office space and phones as necessary.
- Communicate and handle incoming and outgoing electronic communications.
- Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
- Other ad-hoc duties as assigned.

**Requirements**:

- Held a similar position and can demonstrate an understanding of the role and responsibilities.
- Strong organization and planning skills, can manage multiple changing and conflicting priorities.
- High energy, mature with positive and can-do attitude.
- Able to record, transcribe and distribute minutes of meeting, audio typing skill is a must.
- Flexibility on working hours.
- Detail-oriented and takes ownership of tasks/responsibilities.
- Experience in heavy calendar management.
- Previous work in an Investment Bank environment would be an advantage.
- Has financial industry knowledge.
- Strong English verbal and written skills.
- Microsoft Office (including Word, Excel and PowerPoint).

**Disclaimer**:
Apart from Bank of America, National Association, Australian Branch, none of Bank of America’s legal entities are an Authorised Deposit-taking Institutions authorised under the Banking Act 1959 of Australia nor regulated by the Australian Prudential Regulation Authority.

**Job Band**:
H7

**Shift**:
**Hours Per Week**:
38

**Weekly Schedule**:
**Referral Bonus Amount**:
0

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