Office Manager

1 month ago

East Melbourne, Australia CoINVEST Limited Full time

CoINVEST provide a unique industry offering which socially benefits members
- Support the long-term health and vitality of the construction industr
- Drive uplift of services & positively impact our member experience

**Our vision is to be the best independent operator of a portable entitlements scheme supporting the long-term health and vitality of construction workers and the construction industry. We put members at the center of everything we do and operate a best practice model administering the Long Service Leave Scheme for the Construction Industry in Victoria.**

At CoINVEST we are led by our values:

- Here for our Member
- Empower our People
- Thrive Together
- Anticipate and Create

CoINVEST have an opportunity for a Full-time, Permanent Office Manger to join their team conveniently located in East Melbourne near Parliament Station.

The
**Office Manager** role is integral to the smooth operation and support to staff and our members, taking ownership of a diverse range of office, and administrative duties. The role supports a superior level of service to all internal and external clients and requires strong attention to detail, business acumen and initiative to contributes to CoINVEST’s overall service delivery to members project management capability, ensuring the ongoing delivery of member experience and cost-effective improvements.

**The Role**:

- Be a collaborative, active and positive member of the CoINVEST team who operates in alignment with the CoINVEST Values
- Manage office operations and administration portfolio of programs and business initiatives
- Overall management of reception function including supervision and manage workload and development of the Receptions / Executive Assistant
- Assist with change and implementation management activities where required.
- Support the office when required for meetings and external events
- Overseeing maintenance of office equipment and co-ordinating service vendors
- Official contact for safety issues relating to management and assessment of safety incidents at CoINVEST workplace including support WorkSafe inspection visits and implementation of corrective actions as required
- Provide support as required to HSRs and Maintain OHS registers including the first aid, safety incident register and hazards register
- Attend OHS Committee meetings as management representative, work with team leaders to understand their OHS obligations and assist with implementation and monitoring of OHS plan
- Designated Chief Fire Warden and First Aid Coordinator, responsible for ensuring adequate cover across floors, training, and reporting.
- Operational and office related testing and improvements in the areas of business continuity and disaster recovery plans
- Records management for office administration including document storage and archiving.
- Car Park management and liaison

**As a business that demonstrates a true commitment to its employees CoINVEST is committed to providing**:

- An attractive Salary package including 11.5% Super
- 17.5% Annual Leave loading
- An Engaging culture that recognises diversity, inclusion, and collaboration
- Established Hybrid working conditions within standard operating hours
- Career Development support
- Active Social Club that celebrates the wins
- Health & Wellbeing Program

**Who are you?**

You are a self-motivated problem solver who uses their initiative to investigate issues and formulate solutions. You are able to work with competing priorities and meet deadlines and maintain a continuous improvement and service orientated mindset.

You are experienced in office management and operations working across multiple streams in a fast-paced environment and able to manage multiple programs and initiatives in tandem. Critical to your success of this role will be your commitment to service delivery, stakeholder management and be of an agile mindset with high levels of adaptability.

If you are someone who thrives on taking ideas to action with support from a great team around you, then we’d like to hear from you.

Simply click
**APPLY**, provide your resume and we’ll be in touch. If you’d like to discuss further, then contact Simon at CoINVEST on 0474 291 221.

**_Applications received between the 21st of Dec and 2nd Jan will be reviewed and responded to no later than the 5th Jan 2023 due to Christmas closure._**
- CoINVEST is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and members._
- Currently all CoINVEST employees are required to be vaccinated against COVID-19 to work on-site. All employees are expected to be able to work on-site where required. Prior to commencement of employment with CoINVEST, you will therefore need to provide evidence that you are vaccinated against COVID-19 or have a valid medical exemption that enables you to safely perform the expected duties of your role._

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