Receptionist/administrator (Shopping Centre
19 hours ago
Reception and Administration Assistant, Shopping Centre (Property Management)
Brisbane Northern suburbs, permanent, mid-high $50s including super
Fantastic opportunity to gain a foot in the door within a leading property landlord who own a large property portfolio of Shopping Centre's in QLD. They have a reputation for fostering a great culture, team ethic, training and career development.
Reporting to the Centre Manager you will manage a well-presented shopping centre property, being responsible for supporting centre management team and the development of an assistant administrator.
A snapshot of your responsibility will include:
- Be the front of house for the Centre Management team
- Customer service and administration
- Support the Centre Management team with tenant arrears.
- Billing of tenant’s electricity invoices as well as any other charges such as extended trade, pedestal, sulllage etc, in time for the monthly Tax Invoices.
- Enter Additional Trade charges in DCP cost out and enter into MRI.
- Complete CPI and Fixed Rent reviews before monthly Tax Invoices are issued.
- Raise monthly recurring charges such as rental, outgoings and promotions levy’s by the date specified in the MRi calendar. Tax Invoices must be delivered to retailers no later than the 25th day of the month (statements will have the new months rent and charges on them).
- Sales figures sheets, electricity advice and any other relevant forms are to be attached to the Tax Invoices.
- Enter Sales and Traffic data into MRi by date specified on the MRi calendar.
- Maintain Tenant Bank Guarantee Register & Security Deposit Register.
- Maintain Casual Leasing Calendar
- Complete financial sections of the monthly report.
- Prepare the revised forecast for monthly report.
- Ensure all sign off forms are faxed to Head Office by the dates specified on the MRi calendar.
- Ensure Attendance Register and leave forms are sent to Head Office by the 1st of the month.
- If a Gift Voucher fund is in place you will be responsible for maintaining and reconciling the account on a monthly basis.
- Maintaining Petty Cash tin following the rules set out in the ‘Petty Cash Procedures’.
- Update MRI lease files, rent reviews and general maintenance of property management system.
- Ensure Administration forms and After Hours contact lists are regularly updated.
- Adhere to the monthly MRI Calendar as issued by Head Office.
- Undertake all required typing/filing as instructed by the Centre Manager/ Assistant Centre Manager. Ensure all files/records are kept in accordance with the Company’s filing system.
- Entering Accounts payable into MRi, then producing reports to be signed by the Centre Manager and faxed to Head Office for payment.
- All reception tasks including answering the telephone, attending to customer and tenant enquires, collecting and opening the mail, date stamping the mail and distributing mail to the appropriate centre management staff in the absence of the receptionist.
- Assist Centre Manager with annual budget data entry.
- Maintain, update and ensure all systems and procedures are adhered to.
We are looking for someone comfortable front of house, administration who is keen to develop a career in the property management industry, has a passion for retail, willing to learn and progress. You will be comfortable working with numbers as a large portion of the role will be supporting the management team with financials and budgeting.
SP Talent, recruitment consulting for the Property and Facilities Management industry
**Salary**: $41,356.41 - $57,500.00 per year
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Brisbane Northside QLD: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- MS Office: 1 year (preferred)
- Customer service: 1 year (preferred)
Work Authorisation:
- Australia (preferred)
-
Administration Assistant
9 months ago
Brisbane, Australia Gough Recruitment Full timeOutstanding Shopping Centre Asset - Work directly for the Owner - Highly respected leadership and great team environment! **The Client** Our client is a privately owned and progressive property group who own a portfolio of Shopping Centres throughout Queensland. With a long and proud history of creating places that meet the needs of their very happy...
-
Administration Assistant
9 months ago
Brisbane, Australia Gough Recruitment Full timeOutstanding Shopping Centre Asset - Work directly for the Owner - Highly respected leadership and great team environment! **The Client** Our client is a privately owned and progressive property group who owns a portfolio of Shopping Centres throughout Queensland. With a long and proud history of creating places that meet the needs of their very happy...
-
Administration Manager
20 hours ago
Brisbane, Australia Gough Recruitment Full timeOutstanding Shopping Centre Asset - Flexibility on offer - Highly respected leadership and great team environment! **The Client**: An exciting opportunity awaits to join a market-leading specialist retail property service provider. Working at one of their premium assets in Brisbane's inner North, you will head up the Administrative duties at this diverse...
-
Administration Assistant
8 months ago
Brisbane, Australia Iconic Recruit Full timeFoward-thinking, established company - Great career advancement - Work within a shopping centre **About the role**: In this role, you will have the opportunity to collaborate with the Retail Manager and a seasoned team of retail property professionals. As the primary point of contact at the Centre Management Office, you will play a pivotal role in ensuring...
-
Administration Assistant
3 days ago
Brisbane, Australia Property Network of Australia Full timeContribute and support across admin & financial based activity - Work within a highly collaborative and supportive team - Work for a national property firm ** This role requires compulsory experience in either retail, commercial or residential property administration/reception.** Property Network of Australia is currently seeking an experienced...
-
Centre Manager
6 months ago
Brisbane, Australia Gough Recruitment Full timeOpportunity for a Retail or Admin Manager to step up - Competetive salary and benefits - Outstanding team culture and mentorship on offer **The Client** Join a leading global property group committed to managing vibrant, dynamic, and sustainable spaces. As a trusted name in the industry and with a portfolio nationally our client prides themselves on...
-
Assistant Centre Manager
7 months ago
Brisbane, Australia Gough Recruitment Full timeTake the next step in your career while having work life balance - A dynamic, customer-centric environment - 3 full days per week or 5 days at school hours Are you passionate about the retail and commercial property industry? Do you thrive in a dynamic, customer-centric environment? We have an exciting opportunity for a Part-Time Assistant Centre Manager to...
-
Accounts Assistant
7 months ago
Brisbane, Australia Gough Recruitment Full timeUtilise your accounts and administration skillset - School hours - 5 day a week - Collaborative team with highly respected leadership **The Client** Join our dynamic Centre Management team with a leading Shopping Centre owner dedicated to providing exceptional experiences for customers and tenants. A business that prides themselves on their commitment to...
-
Marketing Manager
8 months ago
Brisbane, Australia Gough Recruitment Full timeWork directly for the Owner - Opportunities for professional development and career advancement - Collaborative and supportive work environment with a focus on creativity **The Client** Our client is a leading Shopping Centre owner dedicated to creating exceptional retail experiences in the SEQ market. With a commitment to innovation, community engagement,...
-
Shopping Centre Manager
6 days ago
Brisbane, Australia Iconic Recruit Full time3x Shopping Centres - Highly Regarded Property Company - Hands on Centre Management experience a must! We are currently recruiting for a shopping centre manager to manage three shopping centres in based in Brisbane for a highly regarded property company. Reporting to the Regional Manager, you will be required to manage the day to day operations of these...
-
Accounts Assistant
6 days ago
Brisbane, Australia Gough Recruitment Full timeHighly respected leadership and great team environment! - Great opportunity to progress your career - Outstanding Shopping Centre Asset **The Client** Our client is a privately owned and progressive property group who owns a portfolio of Shopping Centres throughout Queensland. An Employer of Choice, values their staff, offering regular team building events,...
-
Marketing Executive
7 months ago
Brisbane, Australia Spring Professional Full timeLarge shopping centre portfolio - Exciting career advancement opportunity - Shopping centre based role Spring Professional are seeking a marketing professional for a new opportunity in shopping centre marketing. As Marketing Executive, you will assist in the promotion and delivery of marketing campaigns & events for 2 mid sized shopping centres. This...
-
Medical Receptionist
1 week ago
Brisbane, Australia Icon Group Full time**Administration** **Brisbane** **Full Time** **Icon Cancer Centre Australia** **Administration Officer / Medical Receptionist - Icon Cancer Centre, Greenslopes, QLD** - Fast Paced Medical Administration Role within a **Friendly and Supportive Team**: - No Weekends/Late Nights - Accessible location within **Greenslopes **Private Hospital - **Permanent,...
-
Medical Receptionist
1 week ago
Brisbane, Australia Icon Group Full time**Administration** **Brisbane** **Full Time** **Icon Cancer Centre Australia** **Medical Receptionist - Icon Cancer Centre, North Lakes, QLD** This is an opportunity to join a community that truly holds human connections close to heart. We work with purpose at a fast pace, and we genuinely appreciate that all contributions make an impact. Our work is...
-
Medical Receptionist
7 months ago
Brisbane, Australia Hudson Australia Full time**Title**:Medical Receptionist **Company**:Queensland University of Technology **Type**:3 month Contract - with potential for extension **Hours**:Full time **Pay**:$46.73/hour + Super **Location**: Kelvin Grove **About QUT** Queensland University of Technology is committed to providing exceptional healthcare services to their students, faculty, and staff....
-
Operations Manager
7 months ago
Brisbane, Australia Gough Recruitment Full timeFast-paced, dynamic working environment - Work across a premium asset portfolio - Contact Milli Hargreaves on 0439 778 823 **The Client** Our Client is a Global Property Group with a substantial portfolio nationally. This is a rare opportunity to join a highly respected brand and take ownership of the operational functions of the Shopping Centre. **The...
-
Medical Receptionist
6 months ago
Brisbane, Australia Icon Group Full time**Administration** **Brisbane** **Full Time** **Icon Cancer Centre Australia** **Administration Officer / Medical Receptionist - Icon Cancer Centre, Greenslopes, QLD** - Fast Paced Medical Administration Role within a **Friendly and Supportive Team**: - No Weekends/Late Nights - Accessible location within **Greenslopes **Private Hospital - **Permanent,...
-
Receptionist / Administrator
7 months ago
Brisbane, Australia Gough Recruitment Full timeFantastic opportunity to start your Real Estate career - Lots of support and ongoing training - Monday to Friday, no Saturday's! **The Company** They are a highly successful agency located in the northern suburbs of Brisbane, and are a team that conducts themselves with integrity and passion! They are now looking for a Receptionist / Administrator to join...
-
Marketing Assistant
7 months ago
Brisbane, Australia Gough Recruitment Full timeKickstart your career in Shopping Centre Marketing! - Work in an exciting & dynamic role - Be mentored by outstanding individuals in the industry **The Client** An excellent opportunity awaits for a creative and driven marketer looking to kickstart their career to join a highly-regarded Property Group that operates throughout Australia. This organisation is...
-
Medical Receptionist
7 months ago
Brisbane, Australia Icon Group Full time**Administration** **Brisbane** **Part Time** **Icon Cancer Centre Australia** **Administration Officer / Medical Receptionist - Icon Cancer Centre Auchenflower, QLD** Join our exciting new Radiation Therapy Centre in Auchenflower! - Incredible support from our experienced leaders and treatment specialists - Join an organisation that puts patient...