Administrative Support Officer

4 days ago

Hunter Valley, Australia NSW State Emergency Service Full time

**Administrative Support Officer, Clerk Grade 3/4 (part time), Metford**
- Opportunity to join a high functioning team for two days per week (Tuesday/Wednesday) to February 2026 - with possible extension.
- Work in a volunteer-based agency supporting communities of NSW
- Part time, temporary role
- Location: Metford

**About the opportunity**
The Administrative Support Officer is a vital part of the Finance Assets and Business Services Team. The role is highly diverse and provides administrative support services to the Finance function within the Northern Zone.

This role actively interacts with Volunteers, Staff, Vendors and a wide range of internal and external stakeholders. Working as part of a small team, this role is a job share with another officer undertaking the same role.

**About the NSW SES**
Our Mission: NSW SES saving lives and creating safer communities.
Our Vision: A trusted volunteer-based emergency service, working together to deliver excellence in community preparedness and emergency response.

The NSW SES serves the NSW community as the lead agency for floods, storms, and tsunamis as specified by the State Emergency Service Act 1989. We are recognised as the most versatile and widely used emergency service organisation in NSW. Our volunteers are highly skilled, experienced, and well
- trained in the wide variety of roles they perform.

Each NSW SES Unit is as unique and varied as the community it serves, reflecting the vast mix of risks faced and roles required in the diverse locations and communities across the state. In addition to flood, storm and tsunami, our Service provides specialist capabilities that include general land rescue, vertical rescue, road crash rescue, and alpine and remote area search and rescue. The NSW SES responded to over 64,000 requests for assistance from the community over the 2021-22 year.

The NSW SES has over 10,000 volunteer members, including reserves, and a full-time equivalent workforce of over 450. There are 262 volunteer Units across the State and our volunteer Units are either local, community-based Units, State-wide or regional Units established to provide specialist capabilities. They are varied and unique in their capabilities, designed to address specific risks to communities of NSW.

**About you**
- You will be experienced in providing Administrative Support in a fast-paced dynamic environment.
- Be proficient in building and maintaining relationships with stakeholder, internal and external
- Proficient in the use of the SAP and Microsoft platforms
- High level of attention to detail.
- A working knowledge of the Australasian Interagency Incident Management System (AIIMS) would be highly regarded.

**What we can offer you**
- Employment with attractive leave entitlements including parental leave, recreation and flex leave and other leave entitlements
- Attractive salary of up to $86,539 (pro rata 2 days a week) + field allowance + leave loading + super
- Flexible work options working within operational requirements
- Mental Health & Wellbeing programs and services
- Access to our Corporate Partner Fitness Passport at any of their gyms across the state entitling you to a reduced rate when joining a participating gym
- Operational and leadership training and development opportunities via LinkedIn Learning and other training avenues to build and maintain skills
- Comprehensive immunisation programs including the flu vaccine
- Opportunities to build invaluable relationships across emergency service agencies, emergency service committees and other Government and community organisations.

**How to apply**
- A cover letter (maximum of one page) briefly responding to the essential requirements and your interest in the role;
- Responses to each of the targeted questions (maximum of one page per answer); and
- An up-to-date resume of no more than four pages detailing your skills and experience relevant to the role

**Targeted Questions**
- Communication skills are essential in an administrative role, particularly in emergency services where clear and timely communication is critical. Can you provide examples of how you have effectively communicated with diverse stakeholders, both verbally and in writing, in your work environment.
- Attention to detail and the ability to prioritise tasks are essential in an administrative role. Can you provide an example and describe a time when you had to manage multiple competing priorities and how you ensured that important deadlines and tasks were met in a timely manner.

**Want to know more?**

The role description is available here

**Talent Pool**

**Applications close: Monday, 17 June 2024

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