Eoi - Executive Services Officer, Internal Audit

2 weeks ago


Brisbane, Australia Education Full time

**TARGETED VACANCY** This role is advertised under clause 6.9 of the Recruitment and Selection Directive 12/20, as limited to current Queensland Department of Education employees, Office of Industrial Relations employees and contractors ONLY.
About the Role
The Internal Audit branch is seeking expressions of interest for a full-time, temporary AO3 Executive Services Officer. The backfilling opportunity will commence as soon as possible and go through to 3 February 2023.
As the Executive Services Officer you will provide high level administrative and executive support to the Head of Internal Audit, and Director, Internal Audit Branch.

**Key responsibilities of the role include**:

- Supporting the Head of Internal Audit and Director, Internal Audit Branch by coordinating diary appointments, prioritising correspondence and responding to queries and requests for information.
- Arranging appointments, meetings and conferences including venues, assist with business and travel arrangements and accommodation where needed, and receive visitors and delegates for the Head of Internal Audit and other senior staff within the unit.
- Coordinating and distributing the agenda and associated documents for the Audit and Risk Management Committee.
- Liaising with officers at all levels of the department, other government agencies, educational institutions and organisations, the private sector and community representatives.
- Developing, implementing and reviewing executive support systems and procedures within the branch to ensure that they operate in accordance with departmental requirements and standards.
- Maintaining a high level of accuracy in correspondence and administrative documents while using use appropriate software programs, including MS Teams, Content Manager and OneNote.
- Providing administrative and executive support to the branch as required.
- Outstanding communication skills, customer service and the ability to build and maintain professional relationships.
- Excellent problem-solving skills, ability to prioritise and manage competing demands in a timely manner.
- Excellent attention to detail and proficiency in Content Manager, MS Teams, and OneNote.
- Flexibility and availability to support the Head of Internal Audit, Director, Internal Audit, management team and branch.

How to Apply
- Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).

Applications from recruitment agencies will not be accepted.
Salary rate shown is reflective of full-time (1.0 FTE)
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
This role is advertised under clause 6.9 of the Recruitment and Selection Directive 12/20, as limited to the above specific cohort.



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