Event Coordinator

1 month ago

Sydney, Australia Gartner Full time

**Description**:
**Role Purpose**

Conference planner with responsibility over exhibit operations, service delivery and sponsorship fulfillment for Gartner’s global conference portfolio. Responsible for the development, management and execution of various conference elements relating to exhibits and sponsorship.

**Primary Responsibilities**
- Lead operational delivery of all exhibitor elements across multiple B2B in-person and virtual conferences including **project management **, floor plan management, digital event platform management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling.
- Develop, maintain and improve **exhibit floor plans **to maximize revenue opportunities and engagement.
- Manage **conference budgets **with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively.
- Attend conferences as the **onsite lead **for in-person and virtual exhibit delivery including managing the production schedule, conference staff and liaising with agency partners and vendors.
- Develop and maintain accuracy of **exhibit inventory **of sellable products to ensure maximize revenue per conference considering new opportunities, capacity restrictions and value to support product positioning in the marketplace.
- **Analyze data **to develop metrics-driven exhibitor retention and attendee engagement strategy to determine best course of action on various conference elements.
- Manage and **maintain online client-facing portal **that holds all logístical information and deadlines for exhibitors ensuring best possible experience for clients.
- Anticipate and react to client requests with a **service focus **that delivers exceedingly high value to drive exhibitor retention.
- Partner with Exhibit Operations leadership team on projects by providing feedback and maximize output to scale the business.
- Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and **maintain good relationships **by establishing trust and a working partnership.

**Education**
- Bachelor’s Degree or higher

**Professional Experience**
- 2+ Years Event Management, Experiential Marketing, Event Marketing and/or Tradeshow Management
- Proven event operational skills including production schedules, budget management and event staffing
- Project management experience on detailed programs with multiple variables and dependencies
- Proven experience in managing agency and vendor partners

**Key Competencies/ Knowledge, Skills & Abilities**
- Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
- Creative, innovative and strategic thinker with a strong **attention to detail**:

- Strong financial management skills
- Motivated team player with desire to learn and grow
- Excellent written/oral communication and presentations skills
- Effective problem solving, time management and organization skills
- Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
- Ability to thrive in high pressure situations

LI-MA2

**Who are we?**

At Gartner, Inc. (NYSE: IT), we deliver actionable, objective insight that drives smarter decisions and stronger performance on an organization’s mission-critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have over 19,500 associates globally that support over 15,000 client enterprises in more than 100 countries.

**What makes Gartner a great place to work?**

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a diversity of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

**What we offer**:
Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

The policy of Gartner is to prov

  • Event Coordinator

    4 weeks ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $70,000 - $80,000 plus super **The Company**: Bespoke event management agency is looking for an Event Coordinator to assist the Event Producer in the management of client events, creative concepts and the execution of client events. With a great team of long established employees, this role is due...

  • Event Coordinator

    4 weeks ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $65,000 - $75,000 plus super **The Company**: This company is one of Australia's leading providers of Conference, Event, Incentive, and Travel Management. This boutique event management agency specialises in both domestic and international conferences, incentives and events. They are looking for an...

  • Events and Education Coordinator

    1 month ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available 3-4 Month Contract Role - Sydney, NSW - Salary $65,000 - $75,000 plus super pro rata **The Company**: This Association is passionate about the environment and sustainability. The Association has over 600 members across the country. They are looking for an Events and Education Coordinator to come on board for a short-term contract to...

  • Event Coordinator

    1 month ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Part-Time Role - Sydney, NSW - Salary $75,000 - $80,000 plus super **The Company**: Our client is a boutique membership Association and they have a team of great staff. They are looking for an Event Coordinator to join their team on a permanent part-time basis. This role is a stand alone events position for the Association....

  • Event Officer

    2 days ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $75,000 - $85,000 plus super **The Company**: This Not For Profit promotes free choice and individual liberty, and defends cultural freedom and the open exchange of ideas. This NFP runs an extensive range of events range of events and are looking for a new Event Officer ensure the seamless delivery...

  • Event Contractor

    1 month ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available 10-week contract role - Sydney, NSW - Salary $30 - $40 per hour plus super **The Company**: This NFP specialises in wellness, happiness, and wellbeing. They are looking for a Event Contractor to assist with the coordination and delivery of a 2-day conference and expo! **The Role**: This role will report to the Director and will work...

  • Event Manager

    2 days ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $80,000 - $90,000 plus super **The Company**: Bespoke event management creative agency is looking for an Events Manager to join their team on a permanent basis. This role will be responsible for the management of client events, introducing new clients to the company, as well as creative concepts...

  • Events and Education Operations Lead

    1 month ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Maternity Leave Contract - Sydney, NSW - Salary $110,000 - $130,000 plus super pro rata **The Company**: This Association is passionate about the environment and sustainability. The Association has over 600 members across the country. They are looking for an Events and Education Operations Lead to join the team while the current...

  • Conference Coordinator

    1 month ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $75,000 - $85,000 plus super **The Company**: This wonderful Professional Conference Organiser (PCO) is a powerhouse in the conference and events space! Working with primarily not-for-profit clients, this PCO runs world-class conferences and events with exceptional attention to detail. They are...

  • Event Training Delivery Manager

    1 month ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $100,000 - $130,000 plus super **The Company**: A national association whose head office is located in Sydney is looking for a Event Training Delivery Manager to not only deliver the wide array of courses but also improve upon the training courses offered. This association is a professional...

  • Events Coordinator

    4 weeks ago

    Sydney, Australia Talent Connect Australia Full time

    Manage multiple events with competing deadlines - Excellent team benefits & learning opportunities - 10 Month Fixed Term contract **Talent Connect are working closely with a leading member based organisation who are seeking an Events Coordinator to join their team based in Sydney CBD.** **Benefits of the role** - Paid parental leave - Competitive Salary...

  • Account Coordinator

    4 weeks ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $70,000 - $80,000 plus super **The Company**: This company is one of the largest event suppliers in Australia and services the special events, theatrical, film, TV and exhibition industries. They not only specialise in hiring props and furniture, but they also custom-build special items, design and...

  • Production Coordinator

    1 month ago

    Sydney, Australia Apex Event Recruitment Full time

    Immediately Available Permanent Role - Sydney, NSW - Salary $65,000 -$75,000 plus super **The Company**: This creative boutique agency based in Sydney has a sensational team of professionals with a broad skill set and a passion for the industry that is unmatched. They deliver scalable events in the consumer, music, fashion, tech, corporate and lifestyle...

  • Production Coordinator

    1 month ago

    Sydney, Australia Apex Event Recruitment Full time

    Permanent Role looking for a start in May 2023 - Sydney, NSW - Salary $55,000 - $65,000 plus super **The Company**: This boutique events agency that prides itself on its talented staff and show-stopping events & activations are looking for a new Production Coordinator to join their team. The agency works on a range of events, promotions, exhibitions and...

  • Events Coordinator

    1 month ago

    Sydney, Australia Michael Page Full time

    About Our Client My client is an NFP membership body within the healthcare space. ***Please note my client is located in Melbourne, Australia. To be able to apply for this role you must be able to be at the Melbourne office 2 days per week.*** Job Description Coordinate and execute events, particularly on online platforms Manage event logistics,...

  • Events Coordinator

    22 hours ago

    Sydney, Australia CBRE Full time

    Posted- 08-Feb-2024- Service line- Advisory Segment- Role type- Full-time- Areas of Interest- Marketing- Location(s)- Sydney - New South Wales - Australia**Career opportunity working for a global leader in property** **Work within the iconic Rocks & Darling Harbour precinct** **Sydney CBD | Land of the Gadigal people - We currently have an exciting...

  • Event Coordinator

    1 month ago

    Sydney, Australia BCD Meetings & Events Full time

    **A culture of purpose: Where will your BCD M&E career take you?** As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and...

  • Events Coordinator

    4 weeks ago

    Sydney, Australia Meat & Livestock Australia Full time

    Posted: 08/03/2024 Closing Date: 27/03/2024 **Job Type**: Permanent - Full Time Location: North Sydney (Hybrid working) Job Category: Marketing and Communications - Join a passionate industry supporting global demand for quality, sustainable red meat - Flexible, supporting and inclusive team culture with great rewards and benefits - Support delivery of...

  • Events Coordinator

    4 weeks ago

    Sydney, Australia Australian Payments Plus Full time

    **The Game Changers**: At AP+ we're changing the game! We're doing big things, and we can't do it alone. We're part of a big ecosystem, and we know teamwork and passion for our purpose is what will make us successful. We value the unique talents, perspectives, of all our employees. This includes people of all gender identities and sexual orientations, First...

  • Event Coordinator

    4 days ago

    Sydney, New South Wales, Australia Little Athletics NSW Full time

    Little Athletics NSW leads and supports the promotion, development and delivery of athletics programs for up to 35,000 participants between the ages of 3-17 years across NSW. The participants (members) take part in a range of age-modified running, jumping and throwing events at 180 centres across NSW.The Event Coordinator is responsible for working with the...