Executive Administration Officer

1 week ago

Randwick, Australia Black Dog Institute Full time

**Introduction**:

- Salary breakdown: $74,827 - $83,629 + Superannuation + Salary Packaging ($15,900.00 + Meal & Entertainment expenses)
- Flexible and Hybrid Working, 2 days in the office (consistent Thursdays and another day which aligns with your team), 9 day fortnight benefit
- 24 month FTC

**Description**:
About the Institute
Located on Gadigal and Bidjigal land (Randwick NSW), Black Dog Institute is the only Medical Research Institute in Australia to investigate mental health across the lifespan, our aim is to create a mentally healthier world for everyone. For the past 20 years, we have been at the forefront of mental health research. Leveraging our own research we have developed an image and workplace that is reflective of our values and mission. Our work is used to distributed through the public and is used to drive evidence informed change across the mental health sector, setting the foundation for a brighter and healthier future for all.

**Benefits**:
Hybrid work, 1-2 days per week in office (choose your days, consistent team collaboration days where possible)
35 hour work week, flexible hours agreements & 9-day fortnights

**Salary Packaging**: $15,900.00 of your base salary tax free & up to $2650.00 meal & entertainment
Family first, people first culture, we put our research into action at work to make sure we maintain mental health and wellbeing at work
Pet friendly workplace

**Skills and Experiences**:
The Role

The purpose of this position is to provide pro-active, practical, and efficient administrative support to the Executive Support Team, the Black Dog Institutes Board of Directors and Sub Committees. This position will sit within the Office of the Director and will report to the Executive Office Manager.

Duties & Responsibilties
- Be the first point of contact for visitors or callers to the Executive Support Team and deal with all stakeholders in a professional and pleasant manner.
- Create and maintain strong relationships with internal and external stakeholders including members of the board and sub-committees.
- Draft correspondence, briefing notes, memos, presentations and other documents and communications where required.
- Assist in the organisation of event registration processes, catering, set up, clean up & accommodation where required.
- Responsible for the administration management for Black Dogs Board and Sub Committees

Skills & Experience Required
- Minimum Diploma or Cert IV in Business Administration (or equivalent) and/or possess a minimum of 3 years’ work experience in a fast-paced office environment.
- Ideally, 3 years’ experience in admin assistant/team assistant capacity in providing senior level administration support.
- Demonstrated stakeholder engagement skills, exposure to working with executive leadership team and board members.
- High level of interpersonal and communication skills including the ability to liaise with a diverse group of people from varying backgrounds and seniority.
- Proven organisation skills with the ability to multitask/manage multiple projects simultaneously and achieve results on deadline.

EOO Statement
Black Dog Institute is committed to achieving a diverse workforce that reflects our wider community. We ensure equal opportunity for all, regardless of age, culture, appearance, sexual orientation, lived experience, gender identity, disability and/or family status.

How to Apply

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