Administration Officer

2 weeks ago

Adelaide, Australia SA Government -DEFENCE SA Full time

**Defence SA**
**Job reference**: 625090
**Location**: 5000 - ADELAIDE
**Job status**: Ongoing
**Eligibility**: Open to Everyone

**Opportunity**

An exciting opportunity for professional and enthusiastic Administration Officer to assist in the facilitation of world class research partnerships to help grow the defence and space sectors in South Australia.

We are seeking an enthusiastic and experienced Administration Officer to join the Defence and Industry team within Defence SA to facilitate the efficient administrative functions of the defence and industry team. The role also supports the South Australian Space Industry Centre as well as contributing to the organisational administrative functions in the Defence SA Pirie St office.

**About Us**

Defence SA is a leading economic development agency within the South Australian Government, focused on driving growth in the defence and space sectors. Alongside supporting the broader defence industry, Defence SA oversees Veterans SA, the South Australian Space Industry Centre, and the Defence Innovation Partnership. Working as a cohesive team, we champion and support the defence, space, and veteran communities across South Australia.

**Benefits**

Defence SA is a small and agile agency which provides employees with challenging and rewarding work and great opportunities for learning and development.

**Role Purpose/Context**:
The Administration Officer - Defence and Industry is responsible for the following activities for the Defence and Industry team whilst also providing broader support to the organisation.
- Undertake general administrative duties including filing, printing and collating documents.
- Arrange and acquit interstate and international travel including bookings and itineraries for travel and accommodation, arranging finance and ensuring credit card access.
- Monitoring inboxes within the agency and actioning appropriately.
- Manage team purchasing including preparation of purchase orders, collating receipts and processing invoices using the Basware financial management system.
- Provide local expertise for management and operation of the Objective records management system.
- Arrange venues and catering for team meetings and special functions.
- Assist with the induction and termination of staff including set-up or cancellation of IT requirements such as computers, land-line phones and mobile phones.
- Act as the office point or reference for IT and technology issues and questions.

We are a dynamic organisation seeking employees who are agile, innovative and energised by high-paced work. We are seeking a highly motivated and collaborative minded person to join our agency.
- Possess excellent communication and interpersonal skills.
- Have strong stakeholder engagement skills and a demonstrated ability to work collaboratively with a range of people, including at an internal and external senior executive level.
- Exercise sound judgement, discretion, and integrity including the ability to maintain confidentiality and privacy.
- Have attention to detail, with the ability to take responsibility for own actions and accurate completion of work.
- Ability to organise your workflow and make independent decisions relating to your area of responsibility.
- Adaptability, resilience and flexibility in the face of changing and competing priorities.

**Our Commitment to Diversity**

**Special Conditions**

The incumbent is required to enter into an annual performance agreement. Work outside of normal hours may be required in times of peak activity.

**Enquiries**

Contact: Ilona Horan, Director Corporate Services

Phone: 0402 054 257

**Application requirements**

If you are interested in this opportunity, please submit your resume, together with a Covering Letter (no more than two pages) outlining your skills and experience giving consideration to the key selection criteria and the experience and skills listed in the role description. Applicants must include the contact information of at least two referees with one being your immediate supervisor/manager and a completed “Pre-Employment Declaration in the SA Public Sector” form.

**Applications close**: 24/10/2024 11:45 PM

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