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Billing & Administrative Coordinator - Major Projects & Construction (Mpc) - Melbourne

4 weeks ago

Melbourne, Australia Clayton Utz Full time

The role

We are currently seeking an experienced administrator to join our MPC team as a Billing & Administrative Coordinator on a fixed term contract until April 2026. In this specially designed role, you will be an instrumental part of our business advisory team and will be responsible for managing billing processes, fee proposals for our legal tenders, fee and budget reports and matter administration in relation to MPC's key clients.

Our Melbourne MPC team is a high-profile market leader. We have a friendly, positive team culture, and we provide a challenging and collaborative workplace.

Key responsibilities

In this busy and varied role, you will be responsible for providing high quality and efficient service in relation to billing, client reporting and matter set up and administration, including;
- managing all aspects of matter set up and administration, including implementation of rates, budget tracking and monitoring of value add activities and discounts
- all aspects of invoicing including write-off, monitoring of daily caps and phase/matter based estimates/capped fees), cancellation and query resolution
- assisting with estimating costs, both in relation to new work and increases in current matter estimates
- providing regular matter reporting to clients and internally, including fortnightly WIP status reports and monthly matter/client reporting; and
- providing other administrative support on as "as needs" basis.

Skills & Experience

To be successful in this role, you will have:

- a minimum of 3 years' relevant work experience within billing and administration;
- experience in a legal and/or similar professional environment (desirable but not essential)
- intermediate use of a Practice Management System (Aderant Expert advantageous)
- the ability to work through high volume transactions with great accuracy and diligence (particularly at month end)
- highly developed organisational skills with a strong attention to detail
- ability to communicate effectively with stakeholders of varying seniority
- qualifications in business or finance related disciplines (Accounting Certificate/Diploma of Accounting) (preferable)

In addition to this, we're looking for a resilient, self-starter; someone who is able to work autonomously and is focused on attention to detail and providing outstanding service to our clients.

The Major Project and Construction team

The Major Projects and Construction team is one of the largest dedicated construction practices in the Asia Pacific region, working on some of the most significant infrastructure and procurement projects in the region.

With unrivalled experience across all traditional and collaborative contracting models, we advise the full spectrum of participants (from owners, developers and project sponsors to Federal, State and Local Government agencies, financiers, project managers, consultants and contractors) and work closely with our clients on every stage of a project, from procurement through to delivery. We know and understand the practical, as well as the purely legal, aspects of what all participants in major projects want to achieve.

How to Apply?

Consultant Contact Details

Jennifer Sanderson, (07) 3292 7331

Accessibility and Inclusion


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