Human Resources Administrator

4 weeks ago

Belmont, Australia IPA Personnel Services Full time

:
To help the Human Resources Section on all human resources-related matters and actively contribute to ensuring an effective and professional service to the area's internal and external customers.

**PRINCIPAL DUTIES AND RESPONSIBILITIES**:

- Provide effective day-to-day administrative support to the Human Resources Section to ensure that the appropriate service levels are maintained, and operational targets are achieved.
- Undertake administrative tasks associated with end-to-end recruitment and Sectional meetings including arranging room set-ups, contacting attendees, and minute/note taking, as required.
- Provide administrative support and advice on a range of Human Resources processes, referring any identified issues to the Coordinator of Human Resources as follows:

- Employee Probations.
- Temporary employment contracts
- Studies Assistance Program.
- Staff Recognition Program
- Salary Reviews.
- Exit Interviews.
- Annual Staff Development Reviews.
- Induction Program for new employees.
- Monitor and follow up as required, on outstanding documentation from new and existing staff, including signed acceptance letters, Police Clearances, licenses, Working with Children Checks and Australian working rights/visas, etc.
- Complete all relevant standard correspondence and the less complex research and associated report writing required for the Section as well as other associated administrative tasks including filing, photocopying, and answering basic correspondence.
- Receive public and general inquiries, complaints, and correspondence, taking appropriate action including providing basic advice to staff, in line with established policies and practices and with the aim of maintaining strong customer focussed service.
- Collate ad hoc and regular statistical data as required ensuring allocated databases are monitored and kept up to date and appropriate actions are followed up as required.
- Provide administrative assistance to the section on ongoing projects and tasks as required including input to HR Procedures, Work Instructions, Process Maps, and relevant Corporate Documents.
- Using the Finance One system, manage applicable Orders and Requisitions.
- Provide backup and support to the Human Resources Officer on the day-to-day administration of the computerized Web Recruitment system (My Aurion) and the provision of related staff training.
- Provide backup and support to other members of the Human Resources team as required to meet operational objectives.
- Comply with the City's Equal Opportunity, Discrimination, Harassment, and Bullying Policies at all times.
- Follow and comply with all Work, Health & Safety and Environment policies and procedures to ensure personal safety and the safety of others is maintained at all times, including the reporting of unsafe practices or hazards to supervisors or WHS Representatives, whilst protecting the environment and ensuring prevention of pollution.
- Actively seek and report on methods of improving systems of work, policies, and practices, to ensure the continuous improvement of the City's Business Management System.
- Exercise appropriate authority whilst acting in the best interests of the City, its Customers, and the Community, meeting legislative and operational requirements.
- Undertake other duties as directed by the Coordinator of Human Resources within the scope and level of this position.

**POSITION REQUIREMENTS**:
**Essential**
- Previous relevant administrative experience preferably working within the Human Resources field.
- Previous experience in, or exposure to, the recruitment and selection of staff.
- Well-developed interpersonal skills with the ability to communicate with a wide range of people to ensure the delivery of a high level of customer service.
- Good written communication skills including the ability to undertake basic research tasks.
- Effective organizational and administrative skills with proven ability to effectively prioritize multiple tasks to meet strict deadlines and complete tasks with a high level of accuracy.
- Ability to exercise initiative and good judgment when required.
- Ability to work effectively both as a member of a team and independently with mínimal supervision.
- Possession of, or the ability to acquire, a satisfactory National Police Clearance Certificate (dated within the last twelve months).
- Possession of, or progress towards a relevant qualification in Human Resources.

**OTHER DETAILS**
- Part-time (48hrs a fortnight) - Monday to Friday - School hours
- $43.00ph
- Approx 2 months tenure

**To be considered for this job you must have valid working rights in Australia and MUST be located in Perth.**

If this sounds like you, do not hesitate to click on apply.

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