Supply Administration Officer

3 days ago

Brisbane, Australia EDL Full time

Overview: We are seeking a highly organized and detail-oriented Administration Officer to join our Supply team.

This is a temporary contract position for 8 to 12 weeks.

**Responsibilities**:

- Administrative Support:

- Assist in the preparation and maintenance of procurement documents, including purchase orders, contracts, and vendor agreements.
- Coordinate meetings for the Supply team members.
- Maintain accurate and up-to-date records of procurement activities, including tracking purchase orders, deliveries, and payments.
- Handle incoming inquiries and correspondence related to procurement activities and respond in a timely manner.
- Assist in organizing and maintaining electronic and physical filing systems for procurement documents.
- Enter data into procurement systems and databases accurately and efficiently.
- Vendor Management:

- Assist with the on-boarding of new suppliers through our purpose built on boarding system
- Assist in maintaining vendor information, including contact details, performance evaluations, and compliance documentation.
- Coordinate with vendors to obtain quotes, pricing information, and product specifications as needed.
- Process Improvement:

- Identify opportunities for streamlining procurement processes and improving efficiency.
- Collaborate with team members to implement process improvements and best practices.
- Other duties as required

Qualifications:

- Proven experience in administrative support roles, preferably in a procurement or supply chain environment.
- Strong organizational skills with the ability to prioritize tasks and manage multiple deadlines.
- Excellent attention to detail and accuracy in data entry and record-keeping.
- Proficiency in MS Office suite, particularly Excel, Word, and Outlook.
- Familiarity with procurement software and databases is a plus.
- Excellent communication skills, both verbal and written.
- Ability to work effectively both independently and as part of a team.
- Job Identification- 1120- Posting Date- 04/29/2024, 11:57 PM- Locations- Level 6, 1 Eagle Street, Brisbane, Queensland, 4000, AU(Hybrid)- Job Schedule- Full time

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