Administration Officer

1 week ago

Kewdale, Australia Team Global Express Full time

**JOB DESCRIPTION**

**About Team Global Express**

**Why TGE?**

We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop.

**What we offer**
- Competitive salary above industry standards
- Upskilling, training, mentoring and more to support your career development journey.
- Fun and practical employee perks and discounts
- Flexible work, including work from home.
- Inclusive parental leave policy that supports all parents & carers
- Peer recognition awards acknowledge when you go above and beyond.

**About the role**

To provide the administration and customer service functions required for the efficient operation of Team Global Express Intermodal and Specialised business. This function supports the Admin and Customer Service team at Kewdale and Fremantle Wharf with critical administrative activities.

**What you’ll do**
- Preparation of invoices for Warehousing Team.
- Assist with daily audits and reporting, and close out issues or escalate as required.
- Support with daily manifesting when required.
- Assist with upkeep of terminal fuel tags and any additions or deletions required.
- Assist with advertising weekly fuel bowser pr
- Calculation of weekly subcontractor FSC.
- Review weekly subcontractor payments prior to payment and flag any issues to Manager, Regional Administration.
- Reconcile and match rail subcontractor invoices.
- icing.
- Assist with weekly delivery transit times.
- Work closely with Internal and External customers to reconcile issues with accounts.
- Work closely with account managers to close out connotes on hold due to unknown rates.
- Create adhoc consignment notes as required.
- Rate local consignment notes.
- Daily analysis of labour hours and fleet hire.
- Assist with review of local delivery allowances.
- Provide cover for all business support services within Accounts Payable, Payroll and Manifesting and Customer Service at for FCL Kewdale and Fremantle Wharf (where required)
- Ensure compliance with all documented Management System procedures.
- Other duties as directed.

**What you’ll bring**
- Strong customer service focus and capable of building strong functional relationships with colleagues and stakeholders.
- Effective verbal and written communication skills
- Ability to work under pressure and to deadlines.
- Sound computer skills, including Microsoft Office software (Excel)
- Able to work in a lively, busy and robust environment.
- Ability to work autonomously.
- Professional telephone manner

**An inclusive workplace works for everyone**

We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand.

**Our recruitment process**:
**Other things to note**:

- When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process.
- TGE is listed as one of LinkedIn’s Top Companies of 2023 in Australia.

**Diversity and Inclusion**

We celebrate difference.

Why Team Global Express - Team Global Express

We believe nurturing a diverse and inclusive workplace, which celebrates different points of view and gives everyone the chance to contribute, as we build to a bigger and brighter future.

As an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to race, religion, gender identity or expression, sexual orientation, age, marital or disability status.

To be considered, you must be entitled to work in the specified country and be prepared to undertake pre-employment checks including a criminal history check and medical assessment.

It’s never been a more exciting time to join our team.

As we transform into a truly iconic Australian business, your opportunities for growth with us are limitless.

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