Marketing Team Assistant

2 weeks ago

Sydney, Australia YanCoal Full time

Yancoal is seeking an organized, proactive and detail-oriented Admin Officer to support our Marketing team.
- **Provide administrative support to the marketing team at Yancoal**:

- **2 years fixed term contract opportunity to work with ASX listed organization**:

- **Able to work Monday - Friday from office based in Sydney CBD**

**Who are we?**:
Welcome to Yancoal. For nearly 20 years, we have been supporting the prosperity of Australia. With over 4,500 people working across our operations, our team is made up of experts in their field. From engineers to operators, to environmentalists, surveyors, tradespeople, accountants, marketers and beyond - we are proud of our people and everything we achieve together as One Yancoal. Yancoal Australia now owns, operates or participates in nine producing coal mines across NSW, Queensland and Western Australia.

At Yancoal we are looking for those individuals that show dedication to their role, are courageous and focused on driving success for the company and themselves through their career pathway.

**What does your daily life look like at Yancoal?**:
As the Marketing Team Assistant you will contribute to the execution of Yancoal’s Marketing function: coordinating administration activities, counterparty management, travel bookings, marketing event management, expense submissions, account payable processing, electronic file management and translation of reports as required.

Your responsibilities include
- Manage Marketing and Logistics Travel Bookings including expense tracking against Budget
- Update Counterparty details in the Counterparty Management System
- Arrange/coordinate mine site visits
- Arrange customer meetings/and associated events.
- Arrange Workshop, Seminars and Conferences
- Co-ordiante Meeting Schedules
- Processing Expenses, raising purchase orders, assisting in presentation preparation, arranging workshops and Marketing Events, maintain Gifts and Benefit register, assist in Audit requirements and other general administrative matters.
- Translation of Marketing Reports and correspondence primarily from English to Chinese and occasionally from Chinese to English

**What do you need to be successful in the role?**:
To be successful in the role you will require the following skills & experience:
**Qualifications**:

- Minimum 3 years experience in administration and or assistant for a business unit. Tertiary qualification in Accounting/Business (desirable, not essential)**Experience**:

- Experience within some of the following areas: company administration, accounts payable, and travel co-ordination.

**Skills**:

- Fluent in English both verbal and written
- Proven organization skills and ability to meet deadlines
- Attention to detail in all aspects of the role
- Good communicator with a variety of people, cultures, seniorities
- Exceptional stakeholder management skills
- Goal oriented approach
- Chinese (Mandarin) Language skills
- Intermediate to advanced Microsoft office skills
- Ability to work Monday to Friday from our office to support the team
- Positive “Can-do” attitude

**Benefits**:
We offer competitive remuneration packages for our roles.
- A vast range of retail discounts including major department stores, cinemas, restaurants.
- Subsidised corporate health insurance for you and your family.
- Financial assistance and study leave for relevant qualifications.
- 18 weeks paid parental leave with no waiting period.
- Multiple types of flexible work arrangements
- Salary Continuance and Life Insurance Cover
- Salary sacrifices options, Service recognition rewards, Employee Assistance Programs

**_Be careful of scams_**:

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