Registry Clerk

**Registry Clerk (356636)**:
Department of Justice

Tasmanian Civil and Administrative Tribunal

Applications must be submitted by Sunday 13 August, 2023 11:55 PM

**Position details**:
**Applications close**:

- Sunday 13 August, 2023 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 3**Salary**:

- $70,490.00 to $76,195.00 per annum**Employment type**:

- Permanent, full-time**Region**:

- South**Location**:

- Hobart**Job description**:

- Contribute to the operation of the Tribunal by providing high level administrative support to the Principal Registrar and handling basic telephone enquiries about matters falling within the Tribunal’s jurisdiction.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Hours per fortnight**:
73.50 hours per fortnight - flexible options available.

**Duties**:

- Act as the first point of contact for the Tribunal on telephone calls and in person, along with providing advice in accordance with relevant legislation and procedural guidelines as necessary.
- Liaise with varying stakeholders to ensure information is provided and received in compliance with legislative requirements.
- Provide high level secretarial/executive, clerical, keyboard, administrative, data processing and other support to the President, Principal Registrar, and other Streams of the Tribunal as directed by the Principal Registrar.
- Assist in the preparation of documentation including tribunal decisions, draft minutes, briefings, ministerial and other correspondence and related matters through providing keyboard and other support of a highly confidential nature.
- Organise and schedule appointments, meetings, conferences, functions and related activities as well as make travel arrangements for staff.
- Clerking of hearings of the Tribunal providing support through maintenance of AV and recording facilities; acting as interface between parties and the Tribunal and general duties related to supporting hearing operations of the Tribunal.
- Assist with the management of information for the Tribunal, in particular, overseeing and maintaining the physical filing, information management and case management systems of the Tribunal.
- The successful applicant can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying jobs at this classification level.

**Pre-employment Checks**:
The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.

The following checks are to be conducted:
1. Pre-employment checks
- Arson and fire setting
- Violent crimes and crimes against the person
- Sex-related offences
- Drug and alcohol related offences
- Crimes involving dishonesty
- Crimes involving deception
- Making false declarations
- Malicious damage and destruction to property
- Serious traffic offences
- Crimes against public order or relating to the Administration of Law and Justice
- Crimes against Executive or the Legislative Power
- Crimes involving Conspiracy

2. Disciplinary action in previous employment.

3. Identification check.

**Download the Statement of Duties and any Associated Documents**:
Statement of Duties (Generic) Registry Clerk.docx

Statement of Duties (Generic) Registry Clerk.pdf

About the Department of Justice (Tasmanian Civil and Administrative Tribunal).DOCX

About the Department of Justice (Tasmanian Civil and Administrative Tribunal).pdf

Information for Applicants (DOJ) Short Form Application.docx

Information for Applicants (DOJ) Short Form Application.pdf

FAQs Short Form Application.docx

FAQs Short Form Application.pdf

**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.
- or
Human Resources
Department of Justice
GPO Box 825
HOBART TAS 7001

**For more information**:
Justine White
Deputy Registrar - Protective Division
Phone: (03) 6165 6735

**Reasonable Adjustment Queries**:
Organisational Development and Desig