Projects & Maintenance Support Officer

5 days ago

Parramatta, Australia Ventia Pty Limited Full time

Projects & Maintenance Support Officer

**Date**:12 Jun 2024**Location**:Parramatta, NSW, AU, 2124**Company**:Ventia**Projects & Maintenance Support Officer - Clyde**
- Are you a detail-oriented professional with a passion for supporting critical infrastructure projects? We’re seeking a dynamic **_Projects & Maintenance Support Officer_** to join our team at Clyde, Sydney. As a key player in our organization, you’ll be responsible for ensuring seamless operations across various functions. Here’s what you’ll be doing:
**Accounts Payable / Workflow Management / Asset Management / Supplier Management**:

- Prepare the monthly Work Order report from JDE for the Clyde, Parramatta, and Gore Bay terminals.
- Download monthly work orders from JDE and print hard copies for the terminals.
- Scan and upload signed-off monthly work orders into JDE.
- Maintain physical copies in appropriate folders and keep yearly records.
- Coordinate with the Maintenance Manager and Supervisors to ensure timely completion of work orders (especially safety-critical ones) in JDE.
- Create Corrective Work Orders & Administrative Work Orders as needed.
- Follow up to ensure Purchase orders are processed or obtain necessary approvals.
- Process Purchase orders requests for the Projects team through JD Edwards.
- Handle Goods receipting & Value of Work requests through JDE for Projects.
- Coordinate requests to add suppliers to JDE by liaising with the offshore team and obtaining required information.
- Create Assets Updates and Creation (AUC) forms to manage asset additions, deletions, and modifications in JDE, collaborating with the R&I team and Finance.

**Document Control for Engineering Drawings using Meridian**:

- Process requests to upload new Engineering drawings/documents or new revisions.
- Ensure accurate metadata for drawings.
- Assist stakeholders in finding and retrieving drawings, using DWG viewer to convert to PDF if necessary.
- During the transition to new software (anticipated in October 2024), create metadata sheets and organize all drawings systematically.

**Waste Management**:

- Maintain the Waste Tracking report.
- Coordinate with Waste Collection Companies and use JDE to obtain invoices and transfer certificates for Waste tracking.
- Submit the Waste Tracking report to stakeholders quarterly.
- Follow up to ensure bins are collected promptly.

**Why Join Us?**
- Be part of a collaborative team driving essential infrastructure projects.
- Opportunity to work in a supportive environment with growth potential.
- Competitive compensation and benefits package.
- Make a real impact on our community’s well-being.
- V**_entia_** is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGTBQI+, Women, Veterans and spouses and people with disabilities.

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