Executive Assistant to The Chief Corporate Services

1 week ago

Sydney, Australia Healthdirect Australia Full time

Grow with an organisation dedicated to helping Australians improve their health.
- Sydney based role in our Haymarket office, near Central station - Hybrid working
- This is a fixed term role to cover a period of parental leave to 31st March 2025

**About us**

Healthdirect Australia is a government-owned, not-for-profit organisation who works with purpose and dedication to help Australians actively manage and improve their health.

Our virtual services are easily accessible via multiple channels, including helplines, video call solutions, apps and websites and cater for Australians at all stages of life, ranging from practical and emotional support during pregnancy through to advice about aged care and helping Australians through the COVID-19 pandemic.

**About the opportunity**

The Executive Assistant (EA) supports the Chief Corporate Services Officer (CCSO) and will collaborate with other executive assistants to coordinate key meetings and events, and to ensure a smooth and compliant office operation.

To succeed in this role, the EA will be well organised, excel at stakeholder relations, and like to stay one step ahead on diary management. This role will suit an EA who is interested in general business management, who works well within a compliance-focused culture, and being adept at broader governance processes including secretariate support for executive committees.
- Manage diaries and incoming mail and act as first point of contact.
- Review diaries, schedules and matters arising to anticipate the needs of the Executive in relation to travel plans, meetings, and supporting materials.
- Assist with assigned research work and projects (e.g. coordinating the collection and collation of data from the business)
- Monitor the follow through on action items arising from Board and Executive meetings.
- Attend and participate in meetings and take minutes as requested.
- Coordinate staffing matters such as performance reviews meetings and team leave calendars.
- Reconcile credit card expenses for the CCSO if requested.
- Support and monitor the update of divisional policies and procedures where requested.
- Support other Executives during times of EA absence.
- Support divisional Heads with ad hoc administration and coordination of meetings where such activities require some additional support.
- Provide secretariat to key Executive meetings as specified by the Executive.

**What we’re looking for**
- Minimum five years' experience as an Executive Assistant.
- Experience in managing meeting secretariat, including action minute taking.
- Experience in liaising effectively with senior stakeholders (e.g. CEO, Board directors/Company Secretary/Executives)

**Why work with us**

We believe our strength comes from our talented and dedicated staff. We are committed to working together to create a culture where you can bring your whole self to work.

Our benefits include:

- Flexible work arrangements (2 days per week in office, pro-rated for part time employees).
- 14 weeks company Paid Parental Leave for both parents.
- Multi-dimensional wellbeing program that is run by our people for our people.
- Individual curated learner journeys to support you to expand your capabilities and unlock your talent.

To find out more about Healthdirect, and our vision for a healthier Australia, please visit our website - about.healthdirect.gov.au

As an Equal Opportunity Employer, we respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce.

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