Executive Assistant

3 weeks ago

Melbourne, Australia Real Estate Career Developer Full time

Award-winning agency in the City of Manningham - won AREA back to back
- Monday to Friday with flexibility to attend early morning meetings as needed
- Close tight knit team within an established brand with large market share

**The Opportunity**

Out client is well-known throughout the City of Manningham as the people behind many of the area’s most outstanding results for all types of property from small investment apartments to multi-million dollar luxury homes. They are a team of local residents who are passionate about Manningham, its wonderful choice of housing options and its extraordinary array of lifestyle benefits for residents of all ages has grown to over 30 dedicated property professionals. Their commitment to excellence is clearly reflected in their remarkable track record.

**The Role**

A traditional Executive Assistant role that requires a high-level of confidentiality with added component of some HR support as well as engagement with the team and suppliers across multiple office locations.

Reporting directly to the Managing Director, the EA will be responsible for a broad variety of administrative tasks that facilitate the Managing Director’s ability to effectively lead the organization.

This is a diverse, hands-on role which requires professionalism, interpersonal skillfulness, energy and high attention to detail.

**Tasks include but are not limited to**:

- Provide sophisticated calendar management for Managing Director
- 15 minute morning meeting with Managing Director
- Liaise with Clients and other businesses on behalf of the Director
- Preparation of pre-listing kit, CMA report and proposals
- Preparation of training material for Directors
- Oversee the implementation of the Company’s sales and property management strategies
- Administering Directors instructions to team members
- Support team members to ensure they are able to meet their deadlines
- Coordinate conference and travel arrangements for the team
- Attend meetings to take minutes and distribute action plans as required
- Coordinate the recruitment process from advertisement placement
- Maintain both hard and digital copies of employees' records
- Maintain staff templates register
- Request further information from Human Resource support services
- Data entry of all leave records.
- Produce reports for Payroll processing. Eg. Sick leave/Annual leave
- Assist with performance management procedures and maintain notes
- Coordinate training sessions and seminars as required
- Support staff communication - research and implement communication program

**Culture & Values**

As an employer of choice, this team has grown to over 80 dedicated property professionals led by some of Australia’s top agents and leaders. Harnessing an ability to inspire and mentor, the Directors build a strong team culture and coach agents to become leaders in the industry and is hands-on in sharing their award-winning training techniques at conferences and training seminars across the country.

**Perks & Benefits**
- Up to $95,000 + Super (depending on experience)
- Mondays - Fridays
- Parking provided
- Career progression
- Market leading training program
- Great team social events

Are you a highly ambitious and hard working EA? Hit

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