Administration Officer, Gateway

7 months ago

Melbourne, Australia Department of Treasury and Finance Full time

Location: Melbourne | CBD

Job type: Full time

Organisation: Department of Treasury and Finance

**Salary**: $92,332 - $104,762

Occupation: Administration/Secretarial

Reference: VG/1787002

Ongoing position designed to support the organisation and management of DTF’s Gateway Review Process within the Infrastructure Division

**About us**

The Department of Treasury and Finance provides economic, financial and resource management advice to help the Victorian Government deliver its policies. We strive for excellence in financial and economic management to improve the lives of all Victorians.

**Infrastructure Division**

The Infrastructure Division's primary focus is providing advice on infrastructure projects throughout all phases of development and implementation. This division leads and influences excellence in project delivery, so projects are delivered on time and on budget, and the full benefits of the investment are realised for Victorians.

The Project Advisory team, within the Infrastructure Division, provides project and technical review, advice and assurance to enhance excellence in project delivery

for the State's capital investments. The Division provides frameworks, guidance and policy advice to government on infrastructure procurement and commercial contracting, data and analytics on the capital program and strategic research across the sector.

**About the role**

Reporting to Senior Manager, Gateway in this role you will:

- support the organisation and management of DTF's Gateway Review Process and its continued improvement and development in consultation with internal stakeholders and delivery departments and agencies;
- undertake administration associated with the engagement of consultants, approvals and contracting, including dealing with accounts associated with each engagement;
- assist the Gateway Unit in the management of processes, projects and consultants to ensure timely, high quality and effective provision of advice and project review outcomes;
- ensure the relevant Gateway Review databases and the Gateway Review Process website are updated on a timely basis;
- monitoring expenditure to budget and providing monthly accounting and accrual reports.

**About you**
- knowledge of the infrastructure project life cycle, in particular DTF's Gateway Review Process, and links to government service delivery and policy objectives.
- Strong project management and organisational skills and the ability to successfully co‑ordinate a program of activity.
- Very good interpersonal skills with an ability to build networks and liaise externally with senior government stakeholders and effectively represent the group and department in negotiating appropriate outcomes.
- An ability to display initiative.

Experience and qualifications
- Background and experience in budget and contract management, and the provision of advice to senior management and other clients.
- Skills and experience in co-coordinating a program of activities with mínimal supervision.
- Experience in contract execution and management.
- Proficiency in managing timely payments of accounts.

**About our culture**

We are a fast-paced, dynamic division and the Project Advisory team values a collaborative working style, with a strong focus on quality, people and meeting deadlines.

We aim to be a model employer providing an inclusive workplace that is understanding and respectful of differences such as gender, identity, race, disability or age. In addition, we are committed to supporting Aboriginal pathways between education and employment.

The Department strives to create an environment that supports a flexible and adaptive workforce. All requests for flexible working arrangements will be considered in line with operational requirements.

**How to apply**

**Covid-19 Vaccination**
DTF is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act). To support this DTF has a COVID-19 Vaccination policy which strongly recommends all DTF employees be fully vaccinated.

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