Team Coordinator

2 weeks ago

Sydney, Australia Westpac Institutional Banking Full time

Sydney location
- Join Westpac’s Institutional Bank - Corporate & Institutional Banking
- Permanent, full-time

Westpac is always on the lookout for skilled Aboriginal and Torres Strait Islander job seekers to join our mob.

**How will I help?**

Are you a self-motivated team member driven by helping others? We are seeking a proactive, experienced and highly organised Team Coordinator professional to support our business.

Your role as a Team Coordinator will be to provide professional administrative support to the team and ensure the efficient and effective coordination of the office function. You’ll be integral in managing our end-to-end processes and you’ll use your critical thinking skills to stay at least one step ahead, leading and guiding the way through the task at hand.

Our support team are the engine room of the business. We are passionate about helping others and working together to drive success across the business. While no two days are the same, your activities will span across:

- Redirection of internal/external mail
- Following up to ensure tasks are actioned within appropriate time frames
- Coordination of travel arrangements and accommodation
- Arranging payments/reimbursements and expense reconciliations
- Managing our legal invoicing process, including ongoing communication with business stakeholders to reconcile accounts and ensure invoices are recovered in a timely manner
- Initiation and coordination of onboarding / offboarding activities (including documentation, technology orders and set-up, security access and stakeholder liaison for new, transferring, and departing team members)
- Coordination of team meetings, booking meeting rooms, organising equipment / refreshments
- Supporting our team of Executive Assistants with marketing activities and client events
- Business wide communications, including coordination of fortnightly newsletter
- Driving team engagement and social activities

**What’s in it for me?**

There are several ways that Westpac supports our Indigenous Community, including Sorry Business Leave options, ongoing learning and development opportunities, and social and emotional support programs.

We have a dedicated mentoring program and our Brothers and Sisters Employee Action Group to ensure that we have a common vision for a workplace that understands, respects and celebrates Indigenous Australian employees.

**What do I need?**

Your role relies on you building and maintaining great relationships with people across the business. You’ll provide great customer service to people at all levels within Corporate Institutional Bank and the broader Group. Together with the Executive Assistants, you will help ensure objectives are complete for all team members within the prescribed timeframes.
- Intermediate MS Office skills (Word, PowerPoint, Excel)
- Good oral and written communication skills (use of appropriate grammar and vocabulary)
- Good planning and organising skills
- Customer service orientation
- Ability to liaise with employees at all levels
- Attention to detail

**What’s it like to work there?**

We aim to provide one big, supportive team to help us achieve our purpose of creating better futures together. As an equal opportunity employer, we’re proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

As part of our Reconciliation Action Plan, Westpac is committed to creating meaningful jobs and employment pathways for Aboriginal and Torres Strait Islander people through dedicated programs to recruit, retain and invest in development for employees. We are building workplaces that embrace and celebrate diversity of culture.

**How do I Apply?**

**Do you need reasonable adjustments during the recruitment process?**

At Westpac we are committed to providing a supportive culture and creating inclusive and accessible workplaces, branches, products and services for our customers, employees, and community.

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