Personal Assistant

4 weeks ago

Parramatta, Australia SSI Full time

Settlement Services International (SSI Group) is a community-based organisation and social business that supports newcomers and Australians to achieve their full potential. Taking an integrated approach how everyone can thrive within the community in which they live and the wider Australian society, we support children, young people and families; people living with disability; and asylum seekers, refugees and migrants. Our programs include facilitating employment, multicultural foster care, creating community engagement, advocacy, and influencing government and international affairs and provide though leadership within our sector nationally and globally.

Do you want to work with a leading purpose driven, community-based organisation?
SSI’s vision is to achieve a society that values the diversity of its people and actively provides support to ensure meaningful social and economic participation and to assist individuals and families to reach their potential.

About the Role
The Personal Assistant will provide high quality 1:1 executive and administrative services to support the Asylum Seeker Services Lead and assist direct reports in the performance of their role and required participation.

**Responsibilities**:

- Coordinating media and speaking engagements by managing enquiries, invitations and liaising with Marketing and Communications staff to prioritise opportunities and make recommendations to the Asylum Seeker Services Lead,
- Collating relevant reports, papers and materials, prepare high level PowerPoint presentations, speeches and undertake research to support meetings and speaking engagements.
- Arranging and support travel, accommodation, expenses, filing and all administration duties for the Asylum Seeker Services Lead. Coordinate travel arrangements for the Settlement Teams through the FCM booking system.
- Attending meetings and work in progress reviews keeping track of items that need action by the Asylum Seeker Services Lead, manage and execute those items on behalf of the General Manager where appropriate.
- Maintaining knowledge of SSI’s operations, processes and people in order to facilitate aligned executive support. Providing a bridge for consistent, standardised, timely communication between the Asylum Seeker Services Lead

Essential Criteria
- Minimum 5 years' experience in a personal or executive assistant role working directly with a senior manager.
- Excellent time management and organisational skills
- Demonstrated ability to manage up
- Excellent verbal communication and highly developed interpersonal skills and diplomacy
- High-level customer service and attention to detail
- High-level written skills.

About Us
Settlement Services International (SSI Group) is a community-based organisation and social business that supports newcomers and Australians to achieve their full potential. Taking an integrated approach how everyone can thrive within the community in which they live and the wider Australian society, we support children, young people and families; people living with disability; and asylum seekers, refugees and migrants. Our programs include facilitating employment, multicultural foster care, creating community engagement, advocacy, and influencing government and international affairs and provide though leadership within our sector nationally and globally.

About our Benefits
- Salary packaging options to receive up to $15,900 of your salary tax-free meaning more take-home pay
- Industry leading flexible working arrangement supported to work from home and office, including 9-day fortnight;
- Access to in-house training and learning opportunities for professional development and growth.
- Access to our inhouse wellbeing programs
- Working alongside professional and dedicated team members all wanting to make a difference in our communities.

About our Recruitment Process
At SSI we have a zero tolerance for child abuse and is committed to creating and maintaining a child safe organisation where protecting children and preventing and responding to child abuse is embedded in the everyday thinking and practice of all employees, contractors and volunteers.
SSI expects all applicants who can be safely vaccinated for COVID-19, to be so. This is also a pre-condition to ongoing employment.

To Apply

**Applications close**: 4/04/2023
A recruitment pool may be created for permanent and temporary opportunities of the same role or role type that may become available in the future.
SSI is a Disability Confident Recruiter, and our Talent Acquisition team can assist in; providing alternative formats to apply, making adjustments to the recruitment process and offering information about workplace adjustments and support networks.

Aboriginal and Torres Strait Islander viewers are warned that the following video may contain images and footage of deceased persons - viewer discretion is advised.

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