Projects Administrator

2 months ago

Perth, Australia National Pump & Energy Full time

**About National Pump & Energy**:
We provide the benefits you expect from a leading national company, but what makes us different?

**Rewarding Work -** Being leaders in our industry, we offer a diverse fast-paced work environment
**Our Culture -** We offer the career opportunities of a large company with the tight knit family feel of a smaller team
**Loyalty -** We want to see you reach your potential and we would like to help you get there

**About Us**:
National Pump & Energy (NPE) are proud to be leaders in the provision of pump, power and water treatment solutions. As an industry leader our reputation has been built on products and services delivered by people who are passionate about quality, reliability, and attentiveness.

**About the Role**:
To manage coordinate projects and site mobilisations, contribute to tender preparation and to provide general administration support to the projects team.

**Position Description**:
**Key Accountabilities**:

- Provide friendly and professional service whilst co-ordinating a variety of project related and general administration support.
- Working with very high volumes of mobilisation of resources within a fast turnaround time
- Collaborate with co-workers to deliver appropriate support to ensure mobilisation requirements can be delivered on within set timeframes.
- Develop, maintain and manage a client database that ensures compliance of training records and inductions at all times.
- Work closely with site representatives and the recruitment team to offer a seamless on-boarding and mobilisation process to our employees.
- Contribute to the timely completion of tender documentation.
- Provide a high level of customer service to internal and external customers.
- Coordinate and administer meetings with internal stakeholders and external contractors including setting agendas, recording minutes, following up action items and distributing meeting minutes to stakeholders.
- Assist with booking of branch and personnel training, medical and travel requirements.
- Issue and release all purchase orders relevant to project undertakings ensuring they are ready for payment.
- Review, record and maintain labour hours and costs incurred for all contracts for employees and hire.
- Order, issue and distribute PPE and other onboarding items as and when requested.
- Monitor and maintain the Projects Manning and personnel registers.
- Other duties as directed by your Supervisor.

**Skills/ Selection Criteria (qualifications & experience)**:
**Essential**:

- Current Driver’s Licence
- Flexible with working hours and contactable after hours /or weekends.
- High level of accuracy and attention to detail
- Exceptional organisation and planning skills with strong adherence to deadlines
- Patient, flexible and adaptable to changing and challenging circumstances
- Great problem-solving and the ability to work well under pressure.
- Excellent verbal and written communication skills
- Able to work unsupervised or with limited direction.
- A high level of discretion and professionalism to act with integrity and always maintain confidentiality.
- Microsoft Office Suite skills

**Desirable**:

- Experience in Rental, Mining or Construction Industries (or similar)
- Certificate III Business Administration (or similar)

**Further information**:
We believe in providing a great employee experience. Therefore, we invest in perks, benefits, and experiences to make the employee journey the best it can be.

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