Fleet Administrator

2 weeks ago

Tullamarine, Australia Kinetic Full time

Secure and long term employment with a leader in the Australasian bus industry
- Diverse, inclusive & supportive work environment to help you succeed
- Plenty of opportunities for development & career progression

**The opportunity**:
At **Kinetic**, we pride ourselves on consistently providing safe, clean and reliable bus services for our customers and it's no surprise that this has allowed us to rapidly establish the reputation of being a leading operator of choice. Our **Fleet Services** team plays a crucial role in making this happen by making sure that our vehicles remain in optimum condition through top quality maintenance and repairs.

Due to a recent internal transfer, we are on the lookout for a **Fleet Administrator** who is keen to support our **Tullamarine** workshop with all related administration tasks such as vehicle insurance claims, repair quotes, workshop invoices, work orders and operational reports. This is a rare opportunity to join Australasia's most iconic airport transit company **(SkyBus)** and be part of a family-orientated team environment where your hard work is always valued.

**You’ll be involved in**:

- Managing timely and accurate processing of insurance quotes & invoices, repair records and other associated administrative tasks.
- Maintaining accurate and up-to-date records of all workshop related correspondence and documentation.
- Drafting and preparing vehicle repair quotes for customers.
- Performing data entry of operational information and producing reports as requested, using software systems to input and extract relevant data.
- Updating work orders and finished jobs in software systems.
- Arranging new bus permits and registration renewals for legal compliance.
- Overlooking the purchase orders process and processing all workshop-related invoices, including the monitoring and approval of invoices.
- Identify opportunities for administration process enhancements and efficiency improvements.

**The boxes you'll tick**:

- A connection with our Values - Passion, Integrity, Respect, Authenticity & Humility.
- Excellent customer service skills and an approachable demeanour.
- Well-developed written and verbal communication skills to interact with people from diverse social and cultural backgrounds.
- Previous experience in a similar role where strong organisation and time management were crucial.
- High level of initiative and ability to exercise sound judgement in a fast-paced environment.
- Strong computer literacy with MS Office (Outlook, Word, Excel, PowerPoint, and OneNote) as well as the ability to learn internal software systems.

**The benefits of working with us**:

- We are Australasia's leading mass transit bus operator and are rapidly growing internationally.
- We have a diverse, inclusive, and supportive work environment that enables you to succeed.
- We care for our people and provide an Employee Assistance Program which includes wellbeing support, financial and nutritional coaching, counselling, and legal advice.
- We offer secure and long-term employment with genuine career progression opportunities.
- We have free on-site car parking available for all employees.

**About us**:
Kinetic is Australia and New Zealand’s largest and most diverse bus operator, moving more than **100 million passengers** per year across some of the most recognisable names in bus transport. We deliver these services through our team of over **7300 people** and fleet of over **4900 buses**.

As a business who genuinely cares about our **customers**, our **people**, and our **environment**, we are industry leaders in delivering zero-emission technology, investing in our communities, training and developing our people, and providing an inclusive workplace which reflects the communities we serve.

**How you apply**:
Kinetic is proud to be an **Equal Opportunity Employer** and our people represent the community which we service. We invite all suitably qualified persons of all sexualities, genders and cultures, including Aboriginal and Torres Strait Islander Peoples, to apply.

If you are ready for an exciting career with Kinetic then click the **'Apply’ **button now

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