Administrative Assistant

3 weeks ago

Castle Hill, Australia Essential Facilities Services Australia Full time

**About us**

Essential Facilities Services Australia (EFS) is a professional, proactive, and trusted provider of Facilities Services. We thrive on taking a client-centric approach to business and believe in building partnerships that exceed expectations through trust, transparency, communication, and professionalism. EFS is focused on creating skilled teams who can self-deliver all service lines we offer, including cleaning,. Our years of experience in the Facilities Services Industry tells us this is the best approach to ensure quality of service for our clients. Our owners and Senior leadership team are all active professionals in the industry, and over the past 15 years have delivered exceptional services to a range of clients across all business sectors. Delivering a personal and professional approach to all aspects of Facilities Services, our team has built a stellar reputation based on trust, integrity, efficiency, and accountability.

**About the Job**

Working as part of a team in a fast-paced environment, you will be required to undertake multiple administrative tasks that are key to the day to day operations of the business.

**Key Responsibilities**
- Scheduling appointments, business travel, accommodation, as and when requested.
- Provide comprehensive administrative support, ensuring smooth operation of the office.
- **Overseeing onboarding process for new employees and ensuring all databases are up to date for all current employees.**:

- **Data entry of time sheets**:

- Maintaining stock and equipment records
- Prepare reports/presentations for consideration and presentation by executives, BDMs, and boards of directors.

**The right person will**
- Be reliable
- Have a positive and proactive attitude.
- Be able to multi task and juggle a few balls in the air
- Demonstrated experience (Facilities Services industry experience is preferable but not essential) as an office assistant or in a relevant administrative role within a services company.
- Have good computer skills
- Have the ability to start immediately

**Qualifications & experience**
- Minimum secondary school completion and/or relevant experience.
- Minimum 6 months to 2 years’ experience in similar role.
- Demonstrated experience with business systems including use of appropriate software, data bases and portals, including hands on experience in Microsoft Office and Xero.
- Excellent administrative, time management and interpersonal (i.e. effective communication - both written & verbal) skills.
- Keen attention to detail paired with strong problem-solving capabilities.
- Excellent communication skills, both written and verbal.
- Strong organizational and planning skills, with a focus on efficiency and productivity.
- Strong Data Entry skills with high level of accuracy

**What We Offer**
- A vibrant, dynamic, and challenging work environment in a rapidly growing facilities services company.
- Be a part of friendly, experienced, diverse team.
- Employee appreciation/recognition program.
- Open-door policy culture.
- On-job training. (As required).
- Team building activities and workshops.
- Ample opportunities for professional growth and development.

**Job Type**: Part-time

Pay: $44,452.91 - $68,774.52 per year

Expected hours: 20 - 25 per week

Schedule:

- 8 hour shift
- Afternoon shift
- Day shift
- Evening shift
- Morning shift
- Shift work

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

  • Administrative Assistant

    7 days ago

    Castle Hill, Australia Tomra Full time

    Company Description Today, we are not utilizing resources in a sustainable way. In fact, the world is only 9% circular, meaning much of the Earth’s precious resources are only used once, leaving huge untapped potential for more sustainable resource management. TOMRA provides cutting-edge solutions for optimal resource productivity within the recycling,...

  • Administrative Assistant

    2 weeks ago

    Castle Hill, New South Wales, Australia Tomra Full time

    Company DescriptionToday, we are not utilizing resources in a sustainable way. In fact, the world is only 9% circular, meaning much of the Earth's precious resources are only used once, leaving huge untapped potential for more sustainable resource management. TOMRA provides cutting-edge solutions for optimal resource productivity within the recycling, mining...

  • Administrative Assistant

    3 weeks ago

    Castle Hill, Australia Star Phones Full time

    **Job description** Star Phones is an exclusively growing mobile phone accessories and repair business with over 35 stores based across Australia. Our company looks for people who can grow, think, and deliver in an environment with rapid growth and constant change. We are currently looking for an enthusiastic and experienced Administration Assistant to join...

  • Administration Assistant

    3 weeks ago

    Castle Hill, Australia MyIntegra Full time

    **About the Role** At MyIntegra, the Admin Assistant organizes and coordinates support for NDIS participants referred to MyIntegra for Support Coordination services and help improve their lives and assist them in achieving their goals. Your key responsibilities as an Admin includes: - Initiating, executing, and completing intake and onboarding tasks -...

  • Administration Assistant

    3 weeks ago

    Castle Hill, Australia MyIntegra Full time

    **About the Role** At MyIntegra, the Admin Assistant organizes and coordinates support for NDIS participants referred to MyIntegra for Support Coordination services and will help to improve their lives and assist them in achieving their goals. Your key responsibilities as an Admin includes: - Initiating, executing, and completing intake and onboarding...

  • Junior Administrative Assistant

    2 weeks ago

    Castle Hill, Australia Extreme Fire Solutions Full time

    **Company Overview**: Extreme Fire Solutions is a leading provider of fire protection and safety solutions, committed to ensuring the safety and security of our clients' properties and assets. With a focus on innovation, reliability, and service excellence, we are dedicated to delivering superior fire protection solutions tailored to our clients'...

  • Administrative Assistant

    3 weeks ago

    Castle Hill, Australia Essential Facilities Services Australia Full time

    **About us** Essential Facilities Services Australia (EFS) is a professional, proactive, and trusted provider of Facilities Services. We thrive on taking a client-centric approach to business and believe in building partnerships that exceed expectations through trust, transparency, communication, and professionalism. EFS is focused on creating skilled teams...

  • Accounts/administration Assistant

    4 days ago

    Castle Hill, Australia Sports Clean Full time

    Sports Clean, started in 1999 is a company based in Lane Cove West (soon to be relocating to Castle Hill), that provides synthetic grass maintenance to sporting facilities in NSW and the ACT. Our clients include; schools, councils, and sporting clubs. We are looking for an **Accounts/Administration Assistant** to join our team, primarily the position will...

  • Administration Assistant

    2 weeks ago

    Castle Hill, New South Wales, Australia MyIntegra Full time

    About the RoleAt MyIntegra, the Admin Assistant organizes and coordinates support for NDIS participants referred to MyIntegra for Support Coordination services and will help to improve their lives and assist them in achieving their goals.Your key responsibilities as an Admin includes:Initiating, executing, and completing intake and onboarding tasks Ensuring...

  • Administrative Assistant

    2 weeks ago

    Castle Hill, Australia Sebco Group Full time

    **Responsibilities**:_ - Handling of various work-related softwares - Creation of fee proposals and invoices - Examination of documents - Typing of building approvals and Occupation Certificates - Assisting the Principle Certifier - Performing tasks given by the office manager - **Requirements**:_ - NSW Driver's License - Proficiency in Microsoft Office -...

  • Administration Assistant

    1 month ago

    Castle Hill, Australia APM Full time

    About the Role  At MyIntegra, the Admin Assistant organizes and coordinates support for NDIS participants referred to MyIntegra for Support Coordination services and help improve their lives and assist them in achieving their goals.  Your key responsibilities as an Admin includes:   Initiating, executing, and completing intake and onboarding...

  • Administration Assistant

    1 month ago

    Castle Hill, Australia APM Full time

    About the Role  At MyIntegra, the Admin Assistant organizes and coordinates support for NDIS participants referred to MyIntegra for Support Coordination services and help improve their lives and assist them in achieving their goals.  Your key responsibilities as an Admin includes:   Initiating, executing, and completing intake and onboarding...

  • Administration Assistant

    4 weeks ago

    Castle Hill, Australia APM Full time

    About the Role  At MyIntegra, the Admin Assistant organizes and coordinates support for NDIS participants referred to MyIntegra for Support Coordination services and help improve their lives and assist them in achieving their goals.  Your key responsibilities as an Admin includes:   Initiating, executing, and completing intake and onboarding...

  • Administration Assistant

    4 weeks ago

    Castle Hill, Australia Myintegra Full time

    About the Role  At MyIntegra, the Admin Assistant organizes and coordinates support for NDIS participants referred to MyIntegra for Support Coordination services and help improve their lives and assist them in achieving their goals.  Your key responsibilities as an Admin includes:   Initiating, executing, and completing intake and onboarding...

  • Accounts/administration Assistant

    2 weeks ago

    Castle Hill, New South Wales, Australia Sports Clean Full time

    Sports Clean, started in 1999 is a company based in Lane Cove West (soon to be relocating to Castle Hill), that provides synthetic grass maintenance to sporting facilities in NSW and the ACT. Our clients include; schools, councils, and sporting clubs.We are looking for an Accounts/Administration Assistant to join our team, primarily the position will...

  • Administration Assistant

    2 weeks ago

    Castle Hill, New South Wales, Australia APM Full time

    About the RoleMyIntegra is looking for an Admin Assistant to support NDIS participants referred for Support Coordination services, aiming to improve their lives and help them achieve their goals.Your main responsibilities as an Admin include:Initiating, executing, and completing intake and onboarding tasksRefining customer requirements via telephone and...

  • Administrative Assistant

    4 weeks ago

    Castle Hill, Australia SCCR Restorations Pty Ltd Full time

    We are looking for a Claims Assistant in the Water Damage Restoration industry to join our growing team. We are based in Castle Hill. Great opportunity to join our team and develop your career. This is a temporary position for 6 months. Duties include: Responding to customer enquires Answering calls from suppliers Scheduling Making phone calls Report...

  • Administrative Assistant

    2 months ago

    Castle Hill, Australia SCCR Restorations Pty Ltd Full time

    We are looking for a Claims Assistant in the Water Damage Restoration industry to join our growing team. We are based in Castle Hill. Great opportunity to join our team and develop your career. This is a temporary position for 6 months. Duties include: Responding to customer enquires Answering calls from suppliers Scheduling Making phone calls Report...

  • Administration Assistant

    4 weeks ago

    Castle Hill, Australia Advanced Personnel Management Full time

    About the Role  At MyIntegra, the Admin Assistant organizes and coordinates support for NDIS participants referred to MyIntegra for Support Coordination services and help improve their lives and assist them in achieving their goals.  Your key responsibilities as an Admin includes:   Initiating, executing, and completing intake and onboarding...

  • Administration Assistant

    2 weeks ago

    Castle Hill, New South Wales, Australia Advanced Personnel Management Full time

    About the Role At MyIntegra, the Admin Assistant organizes and coordinates support for NDIS participants referred to MyIntegra for Support Coordination services and will help to improve their lives and assist them in achieving their goals.Your key responsibilities as an Admin includes: Initiating, executing, and completing intake and onboarding tasksRefining...