Aps5 Executive Assistant

4 weeks ago

Canberra, Australia DFP Recruitment Services Full time

**Job description**:
**APS5 Executive Assistant**
- ** 12 Months Non Ongoing position**:

- ** City location**:

- ** August start**

**Role Overview**

You will have a professional image and enjoy liaising with a range a people. You will work in a fast-paced environment where priorities shift and your ability to be flexible and adapt to change is paramount.

As Executive Assistant to the Director and/or Assistant Directors you will:

- Develop and maintain administrative systems that support the daily running of the Director and/or Assistant Director’s offices, including diary management to meet operational requirements, preparation of correspondence, maintenance of filing systems, arranging meetings, travel, and hospitality.
- Liaise effectively with internal and external stakeholders, particularly of a senior level, to ensure smooth delivery of business.
- Timely management and coordination of briefings and materials required by the Director and/or Assistant Directors for internal and external appointments, meetings, conferences, and other business-related activities.
- Manage special events and visits hosted by the Director and/or Assistant Directors for VIP guests.
- Liaise with the Directorate to provide administrative support, including catering and travel arrangements for Council and its sub committees, as required.
- Understand and anticipate business requirements of the Director and/or Assistant Directors and the Executive Management Group more broadly and operate with discretion.
- Demonstrate high-level oral and written communication skills.

**Selection criteria**
- Demonstrated high level administrative and clerical skills to support the Senior Executive, with an understanding or experience in the cultural sector.
- High level oral and written communication skills and proven ability to build and maintain relationships with a variety of stakeholders at senior levels.
- Proven capacity to manage multiple tasks and meet deadlines with minimum supervision.
- Demonstrated resilience, professionalism and discretion.
- Demonstrated ability to work in a small team and assist colleagues when required.

**Security**

***
The following essential checks/clearances are required to perform the role:

- Current National Police Check

*** As this role sits within the Federal Government, applicants must hold Australian Citizenship**

**How to apply**

Note: You may be required to provide evidence of your COVID-19 vaccination status.

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