Sourcing Specialist

2 months ago

Scoresby, Australia Monash Health Full time

Reference Number
- 62223
- Employment Type
- Full Time Ongoing
- Entity
- Monash Health
- Department
- Procurement Services
- Location
- Scoresby
- Position Summary
- Improve quality of products & services and ensure supply security
- Analyse and identify saving opportunities with our internal stakeholders
- Negotiate performance-orientated contracts based on sound procurement principles

**About Monash Health**

**About the Role**

The Sourcing Specialist is responsible for efficiently guiding Monash Health stakeholders and vendors through the source to pay process, ensuring adherence to policy and achievement of the objectives approved in the procurement plan. As a Sourcing specialist you will source, establish, coordinate, and manage new and existing suppliers, review contracts and negotiate terms for supplier engagement on a range of projects. You will get to work with project delivery teams on tenders, develop robust procurement plans supporting category management frameworks and implement strategic sourcing approaches.

**Key result areas**:

- Efficient and agile sourcing of tactical goods and services
- Advising the business units on procurement policies, procedures, and commercial matters
- Efficient management of contract register
- Supporting the Category Management team in delivering strategic initiatives

**Responsibilities**:

- Lead end to end sourcing activities across multiple clinical and non-clinical categories including directs and in directs
- Utilise leading practice tools and process to conduct appropriate market analysis, spend analysis and stakeholder consultation to develop effective go to market strategies.
- Work with food services leadership team to identify and lead food savings whilst ensuring quality standards are met
- Execute sourcing events according to an approved procurement plan, ensuring adherence to the policies and procedures.
- Maintain focus on probity in the source to contract process.
- Manage tender steering teams, project teams and key stakeholders during the tender process
- Collaborate with the Monash Health Legal team at appropriate points in the source to contract process to deliver high quality contracts.
- Draft contract amendments and variations in consultation with business units and other stakeholders
- Maintain the Centralised Contracts Register, ensuring the data collated is accurate and complete
- Support the implementation of e-Procurement related systems
- Support the planning process to develop the Monash Health Annual Procurement Plan.
- Aid the continuous improvement of Monash Health’s systems and processes
- Represent Monash health through membership and involvement with Health Share Victoria

**About You**

Qualifications/registrations/licences:

- A relevant tertiary qualification in business or a technical field
- Membership of Chartered Institute of Procurement & Supply or other equivalent professional body (Associate or above)
- Sound understanding of procurement and supply chain principles and business financial

Technical skills/knowledge/experience:

- Minimum of 5 years’ experience in sourcing goods and services across multiple categories
- Capability to author high quality procurement plans, business reports and other decision making documentation.
- Experience in developing high quality RFX documentation and managing tenders with appropriate consideration given to probity, commercial and functional outcomes
- Understanding of contracting principles and commercial terms
- Analytical and conceptual skills, with particular experience in assessment of complex financial and non financial elements and total value.
- Demonstrable experience in project management, prioritisation and organisation skills including the ability to work unsupervised on multiple projects
- Experience in consultation, negotiation and customer relationship management skills
- Experience in leading, guiding, persuading and consulting with internal stakeholders

Capabilities:

- Encourages inter-professional relationships within the team to ensure goal achievement
- Actively encourages inter-professional relationships within the team and in working towards common goals
- Encourages team members to look for alternative approaches and determine viable solutions
- Negotiates agreed actions to deal with the issue/s
- Considers individual reactions and perspectives when seeking solutions
- Acknowledge the importance of the issue, avoiding disputes over petty details

**How to Apply**

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity, and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Offers of employment can only be made once all required probity checks have been completed. These include:

- reference checks;
- a clear Police Check conducted within the last three months;
- a current Victorian Employee

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