Aps5 Executive Assistant

2 months ago

Canberra, Australia AIHW Australian Institute of Health & Welfare Full time

Positions: Executive Assistant

Classification: APS Level 5

Location: Canberra ACT

Job Reference: #032_03/24

Group: Data Governance and Integration Group

Unit:
Salary $83,921 - $89, 887 plus superannuation

Ongoing
Engagement Type:
Full-time

Advertised: Commonwealth Gazette - Monday, 18 March 2024

Closing Date: 11:30pm, Monday, 1 April 2024

More information: Visit our Careers Page and the AIHW Enterprise Agreement 2024-2027

This recruitment exercise may be used to fill similar positions within the Institute over the coming 18 months.

About the AIHW

The Australian Institute of Health and Welfare (AIHW) provides reliable, regular and relevant information and

statistics on Australia’s health and welfare.

We are committed to providing high quality, national data and analysis across the health, housing and

community services sectors. This covers a wide range of areas, from health and welfare expenditure,

hospitals, disease and injury, disability and mental health, to ageing, disadvantaged and vulnerable

populations, homelessness, and Indigenous health and welfare.

The AIHW Difference

The AIHW’s APS Employee Census results attest to our positive and supportive workplace culture. We are an

inclusive, flexible, and productive workplace where people are treated with respect and courtesy, and diverse

and unique attributes are recognised and valued. Our results also show that we achieve top ten rankings in

staff engagement, leadership, communication, innovation, and wellbeing scales out of 101 APS agencies.

We offer a range of benefits including:

- access to flexible working arrangements to support your work/life balance
- attractive remuneration packages including generous superannuation and leave provisions
- challenging and fulfilling work where you can use your skills and expertise
- opportunities for professional development including study assistance

Aboriginal and Torres Strait Islander people(s), people with disability, LGBTIQA+, neurodiverse people and

people from diverse cultural and linguistic backgrounds.

The AIHW has offices in Canberra and Sydney and offers remote work opportunities for many roles.

For more information, visit the Benefits of working for the AIHW page of our website.

Position Summary

The AIHW are seeking an Executive Assistant to support AIHW’s Senior Executive (SES Band 1 - Group Head)

and the functions of the Data Governance & Integration Group. As an Executive Assistant (EA) at the AIHW

you will be enthusiastic, self-driven and proactive. You will have exceptional organisational and

communication skills and the ability to establish and maintain key relationships with a range of internal and

external stakeholders.

Under general direction you will:
inbox management and support to assist them with managing competing priorities.
- Undertake administrative tasks such as organise travel arrangements, financial reconciliation of

credit cards, invoice acquittals and support procurement activities.
- Undertake secretariat duties including scheduling meetings, taking minutes and preparing

meeting papers, reports, briefs and other relevant documentation for various committees and

forums.
- Support the Information Management Practices of the Group.
- Liaise with internal and external stakeholders on behalf of your Group Head, and the wider

Group.
- Work collaboratively with other Executive Assistants and the broader AIHW business areas.
- Strive for continuous improvement of the Group Head’s office performance by using efficient and

practical administration processes and systems.

Selection Criteria

1. Demonstrated organisational and problems-solving skills, including the ability to prioritise one’s

workload and escalate issues when required.

2. Strong interpersonal skills, including the ability to establish and maintain working relationships with

stakeholders at all levels, and work within and contribute to, a team.

3. Experience in providing administrative support including coordinating meetings with various teams,

taking minutes, and preparing project documentation.

4. Excellent verbal and written communication skills, including the ability to communicate with a range

of internal and external stakeholders.

5. Sound judgement, integrity and discretion, including the ability to maintain confidentiality and

privacy.

How to Apply

1. A summary of your relevant skills and experience and explain why you would be the best person for

the role. Your response should align with the position summary and selection criteria information

above, and must be no more than 750 words.

2. Your current CV and the names of two referees.

Reasonable Adjustment

The AIHW is committed to providing accessible, inclusive and equitable recruitment processes for all

requirements.

Reasonable adjustments may include but are not limited to additional interview time, being interviewed at a

particular time of day, interview material printed in large font, making all

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