Administration & Records Assistant

7 months ago

Sydney, Australia JLL Full time

JLL supports the Whole You, personally and professionally.

Shaping the future of real estate for a better world.

At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.

We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.

JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.

**What this opportunity involves**:
As the Administration & Records Assistant, you will provide oversight and continuous improvement of Business Support Services and Records Management, ensuring safe and compliant facilities are maintained at all times. Main focuses of this position include client record management, administration, workstation moves and other miscellaneous tasks to do with the workplace.
This is a great opportunity to work with a client in the legal industry in the Sydney CBD to progress your professional career

**A snapshot of the role**:
Maintain an accurate data base of all records managed through the client records management system.
Manage the annual destruction process of physical records.
Facilitate, coordinate and undertake the day-to-day Records Management function in line with agreed service levels, include invoice reconciliation.
Assist the Administration team with business operations which includes, but is not limited to stationary and paper stocking and reordering, mail procedures, courier/postage and repairs and maintenance.
Assistance in the end-to-end move process for all office moves and new employees according to clients’ requirements, including the physical move (boxes, computers, equipment, etc.), phone service transfer, electronic data transfer, providing office name plates, assigning pigeon holes and lockers, keys, furniture, and ergonomic assessments.
Seek ways to constantly reduce costs and improve operational standards.
Use the Corrigo Workorder system or similar adopted system in raising workorders an following through progress of these work orders to meet KPI’s.
Maintain premises in neat and good working condition at all times.

**Sound like you? What we are looking for**:
At least 2 years’ experience in an administration or a records/document management role
Able to present a professional and friendly corporate image

**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things. Keep those ambitions in sights and imagine where JLL can take you...

As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

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