Executive Assistant/office Manager

2 months ago

Wallsend, Australia Westpac Institutional Banking Full time

**How will I help?**

The Executive Assistant/Office Manager will be past of Westpac’s Qvalent and Global Transaction Services Digital team based in Wallsend/Newcastle (NSW 2287).

Responsibilities will include:

- Collation of documents/packs for meetings - management of travel packs and organisation of itinerary for internal and external meetings (offshore and domestic).
- Maintenance of action items.
- Manage the maintenance of the office including the office infrastructure (liaising mainly with Westpac property).
- Be the contact point for office cleaning and security.
- Coordination of team offsites, including booking venues, distributing invitations, collating replies, liaising with catering staff.
- Coordination of team meetings, including agenda management, booking meeting rooms, organising equipment/refreshments.
- Coordination of travel arrangements and accommodation.
- Monitor and report on compliance training and leave and drive for 100% adherence across the Qvalent and GTS Digital teams.
- Expense planning and management, including processing, reconciling and approving accounts, payments and reimbursements via Coupa.

**What’s in it for me?**

You’ll play a significant part of the future of a business that has been around for over 200 years. Our purpose is to create better futures together. So, we’ll back you in the development of your career, internal career prospects, and flexible working. You’ll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

**What do I need?**
- Intermediate - Advanced MS Office skills (Word, PowerPoint, and Excel) and proficiency in relevant business unit computer systems.
- Excellent oral and written communication skills (use of appropriate grammar and vocabulary).
- Excellent planning and organising skills.
- Strong organisational skills and the ability to manage multiple tasks and stakeholders.
- Customer service orientation.
- Ability to liaise with employees and clients at all levels.
- Attention to detail
- Ability to communicate confidently and succinctly and to engage and influence the team, business partners and customers
- Ability to receive feedback and improve through a growth mindset

**What’s it like to work there?**

We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other’s passions, and transformative success stories to create better futures together.

As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We’ll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you’re in control of where you start and how you’ll grow.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

Hear from some of our people and their experiences working with us.

**How do I apply?**

Start here. Just click on the **APPLY **or **APPLY NOW **button.

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